Managing Project Bid Forms, Home Improvement Contracts, Service & Repair Contracts, Sub-Contractor Agreements, and other documents cause the construction industry to endure many issues while organizing documents. Completed paperwork must be filed correctly so it can be easily retrievable at any time especially when multiple parties are involved in construction projects.
It is extremely important that these documents are distributed to the appropriate people such as project managers, architects, designers, site owners, sub-contractors, and others. With these issues in mind, FabSoft offers a wide variety of solutions that not only provide automatic delivery of documents via fax or email, but can also intelligently and automatically archive documents into an archive system. FabSoft has the solutions that can efficiently streamline business workflows, improve productivity, and provide effective document management control for any construction company.
Construction Industry Document Management Solutions
Reform - Construction Form Enhancement / Automatic Distribution
Reform is FabSoft's core product that streamlines business workflow through automating construction document management, form enhancement, and document distribution. Reform will also capture print stream data from any operating system, application, or device to enhance its visual features and intelligently distribute it to a printer, fax system, an email, or archive system. These Reform features can be customized to fit the users' or organizations' needs and ultimately eliminate the purchase of pre-printed forms due to the ability to print on plain white printer paper.
MOST (Modular Object Scanning Technology) - Document Capture & Routing From An MFP
MOST allows any employee to scan or route construction documents from an MFP. This software presents employees with the ability to specify what type of document distribution workflow they want to implement on-demand. For example, a construction company receives a signed contract from a client that needs to be printed to another department, emailed to a subcontractor, faxed to an architect, and archived to the company's digital archive system. MOST allows all these actions to be completed from one MFP location. Construction documents can also be printed from any printer on the network with full control over finishing options. MOST also allows full customization to the MFP screen by creating collection tabs and assigning user groups with the built-in MOST Designer. With heavy implementation and full customization support, the construction industry can leverage the features of MOST and input information to automatically populate important documents. This includes:
- Fax Numbers
- Email Addresses
- Subjects / Notes
- Document Types
- Document Descriptions
Print To Me - On-Demand Printing From Any Location
Print To Me allows construction employees to print documents from any local or remote PC. The documents can then be retrieved from any network connected MFP at any time. The implementation of Print To Me will increase document security, eliminate any redundant print jobs, and allow a smart release of pending print jobs.
Tracker - Track Printing / User Output Printing For Efficient Cost Accounting
Tracker allows construction companies to take full control of the print / copy related expenses created by employees. This construction document management software offers advanced monitoring features which enables the user to see how many color or black / white copies were made as well as the number of construction documents printed. Application Usage Reports can also be generated with over a hundred view types available showing more accurate data to providing efficient cost accounting methods. Based on the Application Usage Reports, construction companies can charge for print jobs or copies made for client projects or other construction documents. Tracker provides total administration over the cost and environmental impact of printing / copying.
Desktop Filler - Automatically Access And Fill-In Documents or Forms From An MFP
Desktop Filler replaces pre-printed construction forms with computerized forms and allows construction employees to access, fill in, and process them from the MFP. Avoid wasting a tremendous amount of time and money on storing and managing pre-printed forms. With Desktop Filler, construction companies can select the form needed from a robust library of forms for construction projects. This will ensure that the most up-to-date construction forms are being used throughout the organization. Form fields can also be entered from the MFP screen which provide greater accuracy and legible information. Once completed and scanned, the construction forms can be distributed to any device, printer, fax system, email, or archive system.
Tag Doc - Barcode Tag Signed Documents or Forms For Scan Routing And Archiving
Tag Doc automates the archiving of documents with the use of barcode tagging and scanning technology of an MFP or scanner. For example, client contracts and other construction documentation may need to be distributed to a client or contractor to collect handwritten notes or signatures. To ensure that these construction documents are filed with the correct project, Tag Doc will tag the documents with a barcode. When the barcode is scanned, all the information concerning each construction document such as the client's name, location, and project description will then be automatically associated with the correct project. Once the construction document is scanned after being signed, Tag Doc will intelligently archive the document with the rest of the paperwork related to that project. If needed in the future, keyword searches can be performed using any information relating to the project of choice.
DAC (Document Authority Control) - Approve or Deny Documents At Different Authority Stages
DAC (Document Authority Control) improves document workflow with enhanced routing capabilities based on specific construction departments approving or denying a related document. There are cases in which a construction document must be distributed to department heads or specific employees throughout a construction company to be reviewed or approved. One example of this process would be if a revised contract is being distributed to an engineer for approval, a construction manager for review, and a contract administrator to complete. They can make comments based on changes that need to be made in order for the revised contract to be completed and processed. DAC also allows users to set outbound delivery rules to determine where and to whom the construction documents will be sent. This could be anywhere from specific departments, individuals with similar roles, small work groups, and more. When a document is received, it can be viewed from the DAC web page where recipients can approve, deny, add their own comments, or make changes to the construction document. Construction companies benefit from the control offered by this construction document management system.