Construction Industry Applications |
The Construction Industry ChallengesConstruction Bid Forms, Home Improvement Contracts, Service & Repair Contracts, Subcontractor Agreements, Lien Waivers, Permits, Change Orders Applications and Photographs are just a few of the documents that construction companies deal with in their operations and like most organizations, they are faced with many issues when trying to manage these documents. Paperwork must be filed correctly so it can be retrieved quickly and since multiple parties are involved in construction projects, it is important that these documents are being distributed to all the appropriate people - project managers, architects, designers, site owners, subcontractors, etc. FabSoft offers a variety of solutions that provide automatic delivery of documents to recipients via fax and email, intelligent archiving to digital archive systems, postal sorting, workflow routing and even management and distribution of digital photographs. No matter what the document management need may be, FabSoft has a solution that can efficiently streamline workflow and improve productivity for any construction company. FabSoft’s Software Solutions*All of FabSoft's Solutions Require Reform 14  Reform- FabSoft's Core ProductAutomate Construction Form Enhancement And Distribution FabSoft's Reform streamlines business workflow by automating document management, enhancement, and distribution. Reform will capture the print stream from any operating system, application, or device; enhance it; and intelligently distribute it to printers, fax, email and archive systems. Users can generate customized forms, invoices, transactional documents, etc.- giving them a professional look and feel without having to buy expensive pre-printed forms. Scan Construction Documents And Specify Distribution Right From The MFP Screen FabSoft's Modular Object Scanning Technology provides construction employees with the walk up convenience of scanning and distributing documents right from the MFP. So if the construction company receives a document, such as a signed contract, that needs to be printed to another department, emailed to a subcontractor, faxed to an architect and archived to the company's digital archive system; all of these actions could be completed right from one location. Modular Object Scanning Technology presents users with all of the document distribution options right at the MFP screen. Enter in fax numbers, email addresses, subjects and notes for faxing and emailing and specify directory locations, indexes, document types, and descriptions for archive systems. The document can also be printed to any printer on the network, with full control over all finishing options. The appearance and options displayed on the MFP screen can even be customized using the Designer, so screens can be designed specifically to meet document activities. Simplify Printing Print To ME allows users to print documents from a local or remote PC and retrieve them at any time from any network connected Ricoh MFP. This convenient capability increases security, eliminates wasted prints, and allows for built-in smart release of pending print jobs. Monitor and Control Print Activities Reform Tracker lets construction companies take control of their print and copy related expenses. With Reform Tracker, monitor and control the print activity of employees, and generate detailed document activity and cost reports. Recapture document costs by charging for print jobs or copies made for client projects. Reform Tracker provides total administration over document activities, allowing organizations to significantly reduce costs and environmental impact. Access, Fill In And Distribute Construction Forms Right From The MFP Screen Tremendous amounts of time and money are wasted on storing and managing pre-printed forms. FabSoft's Form Filler replaces paper forms with electronic ones and allows users to access, fill in and process them from the most convenient location - the MFP screen. With Form Filler, construction companies can select the form they need from an entire library of forms needed for their construction projects. Not only does this provide convenience, but it also ensures that the most up to date forms are being utilized throughout the entire facility. After selecting the form, form fields can even be entered right from the MFP screen, so they are printed with accurate and legible information. Additionally, when forms are completed and scanned, Form Filler will intelligently distribute them to any needed devices such as printers, fax, email and archive systems. Distribute And Track Construction Forms Filled Out By Clients or Other Contractors FabSoft's Tag Doc automates the archival of documents by combining barcode tagging with the scanning utility of any MFP or scanner. Client contracts and other documentation may need to be distributed to a client or to other contractors in order to collect handwritten notes or signatures. Since these documents will be returned with the necessary handwriting at a later time or date, it is difficult to ensure that they are being filed with the correct project files. With Tag Doc, these documents are tagged with a barcode which is associated with the information on the form - client name, project descriptions, location, etc. When the form is scanned after it has been signed, Tag Doc well recognize the barcode and intelligently archive the document with the rest of the paperwork related to the project. If the document needs to be referenced in the future, searches can be performed using any of the project information that was on the form. Route Construction Documents Throughout The Company For Approval There are many cases in which a document must be distributed to specific individuals throughout a company in order to be reviewed and/or approved. For example, a revised contract may need to be distributed to the engineer to approve, to the construction manager to review, and to the contract administrator to finalize. As the document is reviewed by these individuals they may notice some changes that need to be made or make comments and then sign for authorization. FabSoft's Document Authority Control (DAC) can be used in order to automatically perform this approval process. With DAC, users can set rules to determine where documents should be routed. Routing can be configured to occur across specific departments, to individuals with similar roles, within small work groups, etc. When a document is received, it can be viewed right from a web page where recipients can reject the document, add their own comments or even make changes. When finished reviewing and approving, the document will continue to be sent to the next level for further action.  Snap Doc (PATENT PENDING)Simplify The Organization And Distribution of Construction Site Photographs In the construction industry, it is very important to take photographs in order to track the progress of projects and keep a visual record of completed jobs. This is very hard to manage since construction sites may look very similar, making it difficult to distinguish between them. FabSoft’s Snap Doc simplifies this process by automating the organization and distribution of images taken with a Ricoh 500SE digital camera. With Snap Doc, forms can be printed containing a barcode and information regarding the construction site - street name, job #, descriptions, etc. At the construction site, the worker will scan the barcode and take the needed pictures. When the pictures are uploaded, they are automatically associated with the construction site information and delivered via fax or email to the home office or client and archived to the digital archive system. If the images need to be referenced in the future, searches can be performed using any of the construction site information that was on the form. Additionally, the Ricoh 500SE digital camera has GPS capabilities, so all images are stamped with GPS coordinates. This allows users to view the actual location of the construction site by using mapping software. |
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