Reform Enterprise - Document Capture and
Workflow Management
Reform
Enterprise can capture
document data from a host system, a user printer
/ MFP, or a digital camera.
Once the document's data is
captured by the Reform
Enterprise, documents can then be routed through an approval process
using FabSoft's Document
Authority Control (DAC),
tagged with a unique barcode
for distribution to others
using Tag Doc, printed, faxed, e-mailed or archived.
Effortless Document
Data Capture,
Reliability, And Additional Add-Ons:
Reform Enterprise can capture document
data directly from a host system or a user printing from any application.
An MFP that is equipped with FabSoft’s
Modular Object Scanning Technology
Software (MOST) and even a Ricoh
500SE digital camera can also have
data captured by Reform Enterprise.
When documents are printed from the host, Reform captures print stream data and adds an enhanced form overlay. The improved forms are automatically distributed to printers, fax, e-mail and archive systems – improving overall efficiency.
When a user decides to
print from any application of their
choice, their documents are
automatically captured with Reform
Enterprise. Upon printing, users can
access the Reform Print Driver to configure
the distribution methods to
printers, fax numbers, e-mail
addresses, and archive systems.
The optional MOST component provides on-demand management of multiple document types from the convenience of the MFP. MOST transforms MFPs into a document portal and allows users to scan to printers, fax, e-mail and archive systems, and specify
options for each destination. The appearance of the MOST interface can be customized in order to accommodate specialized activities and unique document workflows.
With Snap Doc, pictures
taken with a Ricoh 500SE digital
camera are automatically associated
with related documents and
distributed as needed. Snap Doc is
valuable for any organization that
takes digital photographs –
View Snap Doc's Example
Industry Scenarios
Automatic Document Distribution
Once documents has been captured, Reform
Enterprise intelligently determines where it needs to be routed and automatically sends them to the correct destinations.
This saves valuable time saving and reduces the risk of error
tremendously. Documents can be sent to:
Documents can be printed to any printer or MFP with all finishing options such as bin and tray selections, collating, stapling and duplexing. Reform
Enterprise also automatically faxes and e-mails documents according to
data
captured from the print stream, or details entered with the Reform Print Driver or MOST. Additionally, Reform
Enterprise intelligently stores documents to any directory in a digital archive using custom index information.
With Tag Doc, a user can adds
unique barcodes to documents so they can be archived and/or routed to multiple destinations, so the progress of the entire workflow can be monitored. It is ideal for
document tracking within an
organization or business that needs to collect notations
or signatures, such as contracts and pick tickets.
Document Authority Control provides administration so the route of critical document processes can be supervised and regulated. DAC ensures that the necessary people are viewing important paperwork before they are processed and enables control over vital document procedures involving financial
transactions, legal communications, human resources, etc.
Benefits of Reform Enterprise
Enhance the speed and accuracy of existing workflows without altering the actual process.
Easily integrates with various devices, creating a complete document management system.
Capture documents from a host system, the user’s application, or from the MFP.
Route document to printers, fax, e-mail and archive systems with control over options for each destination.
Automate processes to free up time and eliminate errors caused by manual entry.
Specify document distribution when printing from an application.
Track paperwork that has been signed or annotated, using the Tag Docoption.
Manage a variety of documents right from the MFP with the MOST option.
