TagDoc requires FabSoft's
Reform
Enterprise /PDC
and Scripting. Other requirements may apply
depending on the desired workflow.
TagDoc
With TagDoc, scanned documents are intelligently
distributed to printers, fax, email,
and archive systems.
Organizations
are constantly looking for ways to alleviate
or eliminate the difficult and time-consuming
burden of manually managing documents.
Dealing with incoming, because time
is wasted determining what the document
is associated with and deciding how
it should be filed. Additionally, the
arrival of particular documents may
need to trigger certain events to occur;
for example, when a completed pick ticket
is received, an invoice documents is
especially complicate must be generated.
FabSoft's Tag Doc eliminates these
frustrating problems by automating the
archival and routing of outgoing and
incoming received paperwork for track-able,
just in time delivery.
TagDoc combines barcode tagging
with the scanning utility of any MFP or scanner
in order to automate document distribution.
Sometimes paperwork may need to be given to
certain individuals in order to collect signatures
or handwriting. Since these documents will be
returned with the necessary handwriting at a
later time or date, it is hard to ensure that
they are being filed with the correct associated
files.
The TagDoc Barcode
Sometimes
typical barcodes can be unrecognizable
due to poor quality scans or because
document print has faded. The TagDoc
unique barcode was designed specifically
for accurate unique barcode recognition,
no matter what the conditions may be,
so documents are always reliably distributed.
TagDoc Watch & Learn Webinar
The TagDoc Watch & Learn Webinar
presents the technical capabilities of FabSoft's
TagDoc. A FabSoft Engineer walks through the
installation process, demonstrates features,
and explains various applications. The demonstration
is followed by an optional Q&A session so
that participants can converse with the engineer.
TagDoc Watch &
Learn Webinar
The TagDoc Process
Tag & Print
With TagDoc,
printed or scanned documents are tagged
with FabSoft’s proprietary TagDoc unique
barcode.
The TagDoc unique
barcode is associated with all of the information
on the form – client names, email addresses,
fax numbers, etc.
Distribute & Scan
The printed documents
can be distributed as needed in order to
gather the necessary notations.
After the form
has been written on or signed, it can be
scanned with an MFP or scanner. TagDoc will
recognize the barcode and retrieve the associated
form information.
Archive
The content of
the document is used for archiving and indexing
to digital archive systems.
If the document
needs to be referenced in the future, searches
can be performed using any data that was
on the form, for quick retrieval.
Print, Fax,
Email
The form is also
automatically routed to printers or to recipients
via fax and email.
Routing to these
destinations enables the form to prompt
other processes to occur; for example, with
TagDoc, when a completed pick ticket is
scanned, it is automatically faxed to the
Accounts Receivable Department so they can
produce an invoice.
Accuracy & Reliability
Many document-imaging solutions
rely solely on scanning and unreliable OCR (Optical
Character Recognition), which is inaccurate
and has many disadvantages. Since TagDoc stores
the actual content of the documents, it is 100%
accurate – allowing reliable search results
and quick and effortless document retrieval.
Additionally, TagDoc removes the potential of
errors due to manually managing documents, which
frees up time and allows business productivity
levels to rise.
Example TagDoc Workflow
A company receives a purchase
order which is entered into their purchase order
entry system. Using the entered information,
TagDoc automatically produces a bar-coded cover
page and attaches it with the original purchase
order. Both the cover page and the original
PO are sent to the company’s Archive System.
The entered information is also used to produce
a pick ticket that contains a bar-code. The
pick ticket is sent to the Warehouse and used
by personnel to gather the items and record
the picked quantities. When the completed pick
ticket is scanned, TagDoc recognizes the bar-code,
archives it with the original PO, and also sends
it to Accounts Receivable. Accounts Receivable
enters the information from the pick ticket
into their invoice entry system which generates
an invoice that is sent to the customer, and
also archived accordingly in the company’s Archive
System. The entered information is also used
to automatically generate a bar-coded bill of
lading that is sent to the Shipping Department.
When the items are shipped, the bill of lading
is signed by the customer to confirm receipt
and then scanned by the driver. Again, TagDoc
reads the bar-code on the bill of lading and
files it with the previous documents sent to
the company’s Archive System.
If you would like to see this process
first hand, view the
TagDoc Order Entry Demonstration Manual.
This manual will walk you through performing
an example order entry process with TagDoc.
TagDoc replaces
OCR or Zonal OCR type processes, which are
inaccurate and unreliable.
The TagDoc unique
barcode was designed specifically for accurate
barcode recognition, so documents are routed
reliably.
Documents are
delivered just in time, so processes are
completed at a faster rate.
Notices or exception
reports can be created in order to determine
which documents have not been scanned.
TagDoc provides
you with the ability to share your important
document information with ease. Digital
files are easily accessible through any
network terminal or remote computer, and
can be sent to any device in the department
or company; such as e-mail systems, fax
systems etc.
Perform searches
in order to quickly retrieve documents stored
in digital archive systems.
Original and
processed documents are automatically stored
together in one file, allowing information
to be referenced effortlessly.
Success Stories:
