Once FabSoft's Reform Enterprise has received the
initial print stream from any operating system, inbound
capture utility, line of business application, etc.
Reform can enhance the print stream and send the information
to Printers, Fax Systems, Email Systems and Archive
Systems*.
Efficient document management is crucial
to the success of an organization. Currently, 80 – 90%
of corporate information resides on paper documents
and businesses spend as much as 50% of their time searching
for those documents. FabSoft's Reform offers a complete
archiving solution that puts document management within
reach for all users, regardless of platform. When a
document is converted to electronic format, it becomes
a valuable strategic resource. FabSoft’s Reform can
automatically route these documents to digital archive
systems so that they can be viewed, searched, and printed.
Integration With Professional Network Storage Systems
Reform has powerful interfaces to most
of the leading network document management systems.
Reform can control custom indexes, directory locations,
full text searches, and full vector searchable PDF files.
Without Reform, using network storage solutions
can cause problems because the document needs to be
transmitted twice from the business application. Many
times documents are missing in the storage system because
users will forget to send to the storage system a second
time. Reform will automatically distribute to the archive
system just by printing once.
Top reasons to go paperless
90% of corporate information
resides on paper
Of all the documents
that get handled each day, 90% are merely shuffled
The average document
gets copied 19 times
Companies spend $20 in
labor to file a document, $120 in labor to find
a misfiled document, and $220 in labor to reproduce
a lost document*
7.5% of all documents
get lost, 3% of the remainder get misfiled*
Professionals spend 5-15%
of their time reading information, but up to 50%
looking for it
There are over 4 trillion
paper documents in the United States alone – growing
at a rate of 22% per year
*source: Coopers & Lybrand
Archiving documents with Reform provides the following
benefits:
Increased Production
- Organizations can literally spend days trying
to locate misfiled documents, which could be detrimental
to business. By storing documents to digital archive
systems, users can perform full text searches in
order to find information that may be contained
in multiple PDF, TIFF or other file type documents.
Increased access
to current information - Documents can
be shared with other employees on the network, facilitating
informed decision making and allowing documents
to be processed more efficiently.
Reduces the cost
of storing paper documents - Typically,
the law requires an organization to save financial
and legal documents for at least seven years. Archiving
these documents electronically eliminates the annual
costs and space needed to store documents in filing
cabinets.
Offsite Storage
Protection What happens to your business
if you have fire or water damage to paper documents?
Electronic documents are easily copied and stored
off-site so that important information will not
be lost.
Instant Access
to Information - The ability for several
employees to find and use the most current information
is a fundamental benefit of electronic document
management.
Typical Reform scenario
A purchase order agent has just received
a purchase order. Usually, he will enter in the purchase
order, print it, walk over to the fax machine and manually
fax the PO. However, with Reform, the purchase order
agent's job is finished once it is entered into
their order entry system. There are many ways in which
Reform is able to capture the information from an accounting
system. One way is running FabSoft's utility program
that captures the printer port. Instead of the purchase
order ending up at the dot matrix printer, it is captured
and sent to Reform. Reform will process it against the
pre-defined Reform template that adds logos, font size
changes and lines. Most importantly, it will extract
the fax information for the purchase order such as company
name, contact name, fax number, subject, notes and cover
page name. The new reformatted purchase order and the
specific fax information is sent to the fax system with
all of the necessary information. The next copy is sent
to the Archive storage system, with the important information
used for the special index fields and the last copy
is sent to a printer and is duplexed. All of these actions
occur automatically without any intervention from the
user.
*Requires FabSoft's Archive Plug-in
and Reform Enterprise
