MFP Form Filler - Form Filler for the MFP

Desktop Form Filler is an innovative solution that replaces paper forms with electronic ones and allows users to access, fill in and process them from the most convenient location – the desktop. With Desktop Form Filler, users can select the form they need from an entire library of forms listed right on the desktop, providing on-demand access to the important forms they need. Not only does this provide convenience, but it also ensures that the most up to date forms are being utilized throughout the entire facility. Forms are filled in right from the desktop, so when it is printed, it is populated with accurate and legible information. As a result, the potential of fatal errors due to unclear, handwritten information are eliminated and the quality of customer service is improved. Additionally, when forms are completed and scanned, Desktop Form Filler can intelligently distribute them to any needed devices such as printers, fax, email and archive systems, enabling automatic communication of important information to different departments, offices, customers and the digital archive system.

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A Closer Look at Desktop Form Filler

Convenient, Centralized Access

• Desktop Form Filler converts pre-printed forms to electronic format, so they can easily be updated and modified if needed.

• Forms are stored in one central location, guaranteeing that the same forms are being used throughout the organization.

• Users can conveniently access all forms upon login at any workstation on the network.

• The list of accessible forms can be set to vary depending on the user or group, with certain forms only being available to specific individuals.

Increased Accuracy

• Relying on hand-written information on forms can be unreliable.

• Details can also be entered from the desktop.

• When the form is printed, it is populated with information that is easy to read - eliminating the potential of critical mistakes.

Automatic Distribution

• All documents printed with Desktop Form Filler are tagged with a unique Tag Doc barcode, which is associated with information on the form – customer name, order #, ID, etc.

• Upon scanning the document, the form is automatically sent to a printer in a different department, faxed to the home office, emailed to the customer and archived to the company ’s digital archive system.

• If the document needs to be referenced in the future, searches can be performed using any data that was on the form, for quick retrieval.

Desktop Form Filler Example

For example, a health insurance claim form is needed for the patient to fill out. With Desktop Form Filler, the receptionist simply goes to their desktop and selects the name of the form from a drop down list of hospital forms. After selecting, the receptionist looks up and selects the specific patient’s name from the hospital database. This information is used to automatically fill in the form fields such as name, address, phone, insurance company etc. and the form is then printed. As the patient goes through the hospital visit, the rest of the form fields are hand-written and signed accordingly. When finished, the completed form is scanned and automatically routed to the printer in the Accounts Receivable department, faxed to the patient’s insurance company and archived to the hospital’s document repository.

Benefits of Desktop Form Filler