Form Filler +* is an innovative solution that replaces paper forms with electronic ones and allows users to access, fill in and process them from the most convenient location – the MFP screen. With Form Filler +, users can select the form they need from an entire library of forms listed right on the MFP screen, providing on-demand access to the important forms they need. Not only does this provide convenience, but it also ensures that the most up to date forms are being utilized throughout the entire facility. By using Form Filler + lookup function, specific client information can be used to automatically fill in some of the form fields so the form is printed with accurate and legible information. As a result, the potential of fatal errors due to unclear handwritten information are eliminated and the quality of customer service is improved. Additionally, when forms are completed and scanned, Form Filler + can intelligently distribute them to any needed devices such as printers, fax, email and archive systems, enabling automatic communication of important information to different departments, offices, customers and the digital archive system.
Form Filler + Tab
Convenient, Centralized Access
Since Form Filler + converts pre-printed forms to electronic format, they can easily be updated and modified if needed, so ordering new forms and disposing of old forms are no longer a concern. Also, forms are stored to one central location, guaranteeing that the same forms are being used throughout the entire facility. Users can conveniently access all of their forms upon login at any MFP. The list of accessible forms can even be set to vary depending on the user or department, with certain types only being available to specific individuals. The ability to print forms directly to the MFP also ensures that they are being delivered directly to the user that requested them. So forms with confidential information are not are not misplaced or taken by the wrong personnel.
Increased Accuracy
Relying on hand-written information on forms can be unreliable and if it is misread, it can lead to serious issues. With Form Filler +’s lookup field on the MFP screen, personnel can quickly lookup specific client information and use it to automatically fill in the form fields. Even if the information is not on file, it can also be entered directly from the MFP screen. When the form is printed, it is populated with important client details that is easy to read – eliminating the potential of critical mistakes.
Automatic Distribution
With Form Filler +, forms can also be automatically distributed to any needed recipients via fax and email, routed to printers and archived to the digital archive system. This occurs by tagging all printed forms with unique barcodes. When the form is scanned after it has collected any signatures or further notes, this barcode tag is used to intelligently route the document to the required destinations by using the information from the original form. Automatically, the form is sent to a printer in a different department, faxed to the supervisor, emailed to the customer and archived to the company's digital archive system. The customer information that was used to fill in the form fields is also archived to the document repository, so if a specific form needs to be referenced in the future, searches can be performed using this information in order to quickly retrieve the form.
Form Filler + Example
For example, a health insurance claim form is needed for the patient to fill out. With Form Filler +, the receptionist simply goes to the MFP screen and selects the name of the form from a drop down list of hospital forms. After selecting, the receptionist looks up and selects the specific patient’s name from the hospital database. This information is used to automatically fill in the form fields such as name, address, phone, insurance company etc. and the form is then printed. As the patient goes through the hospital visit, the rest of the form fields are hand-written and signed accordingly. When finished, the completed form is scanned and automatically routed to the printer in the Accounts Receivable department, faxed to the patient’s insurance company and archived to the hospital’s document repository.
