All healthcare organizations face the same overwhelming challenges when it comes to managing and distributing forms efficiently. Since forms are still typically paper based, tremendous amounts of time and money are wasted on purchasing, storing and managing pre-printed forms. Furthermore, healthcare forms are constantly changing, which adds the stress of having to ensure that the latest ones are being used throughout the entire facility. Along with form management difficulties, healthcare organizations must also struggle with inefficiencies due to forms that are filled out inaccurately or illegibly. Reports from the Institute of Medicine show that as many as 44,000 to 98,000 patients die each year because of medical errors in hospitals, with the majority of these errors occurring during ordering and patient administration stages. With form automation and distribution that’s highly efficient, reliable and convenient, Form Medic was designed to alleviate the important issues that the healthcare industry faces today. Form Medic is an innovative solution that replaces paper forms with electronic ones and allows healthcare personnel to access, fill in and process them from the most convenient location – the MFP screen.
Form Medic Features: A Closer Look
A Closer Look at Form Medic
Convenient, Centralized Access
Form Medic converts pre-printed forms to electronic format, so they can easily be updated and modified if needed.
Forms are stored to one central location, guaranteeing that the same forms are being used company-wide.
Users can conveniently access all forms upon login at any MFP on the network.
The list of accessible forms can be set to vary depending on the user or group, with certain forms only being available to specific individuals.
The ability to print forms directly to the MFP also ensures that they are being delivered directly to the user that requested them. So forms with confidential patient information are not misplaced or taken by the wrong personnel.
Increased Accuracy
Relying on hand-written information on forms can be unreliable.
With Form Medic, personnel can lookup patient information and use it to automatically fill in the form fields.
Details can also be entered directly from the MFP screen if patient information is not on file.
When the form is printed, it is populated with information that is easy to read - eliminating the potential of critical mistakes and improving patient safety and quality of care.
Automatic Distribution
All documents printed with Form Filler are tagged with a unique Tag Doc barcode, which is associated with information on the form – patient name, doctor, SS#, etc.
Printed forms can be given to patients or employees to fill out further or sign.
Upon scanning the document, the Tag Doc barcode is recognized.
Automatically, the form is sent to a printer in a different department, faxed to the doctor, emailed to the patient’s insurance company and archived to the hospital’s EMR.
If the document needs to be referenced in the future, searches can be performed using any data that was on the form, for quick retrieval.
Form Medic Example
For example, a health insurance claim form is needed for the patient to fill out. With Form Medic, the receptionist simply goes to the MFP screen and selects the name of the form from a drop down list of hospital forms. After selecting, the receptionist looks up and selects the specific patient’s name from the hospital database. This information is used to automatically fill in the form fields such as name, address, phone, insurance company etc. and the form is then printed. As the patient goes through the hospital visit, the rest of the form fields are hand-written and signed accordingly. When finished, the completed form is scanned and automatically routed to the printer in the Accounts Receivable department, faxed to the patient’s insurance company and archived to the hospital’s document repository.
Benefits of Form Medic
Key Benefits of Form Medic
Streamlines form management and processing, and improves the quality of patient care.
Eliminate costs and time wasted on managing and storing paper documents.
Conveniently access and print forms on demand from any MFP.
Guarantee that the most up to date forms are being used throughout the facility.
Automatically fill in forms with patient information.
Remove the potential of fatal errors due to inaccurate and illegible information.
Automate distribution of completed patient forms to printers, fax, email and archive systems.
Perform searches in order to quickly retrieve specific forms stored in archive systems.
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