Once FabSoft's Reform Enterprise has received the initial print stream from any operating system, inbound capture utility, or line of business application etc., Reform can enhance the print stream and send the information to Printers, Fax Systems*, Email Systems and Archive Systems. Reform will retrieve all the necessary fax information from the initial print stream such as the fax number, company name, contact name, subject and notes. Even if it is a large print stream with multiple fax numbers, Reform will intelligently coordinate them and send the faxes to the correct destinations. Each fax can be personalized with a specific cover page assigned to differentiate the type of form. If the fax information is not available in the print stream, Reform can look it up by ODBC or a built-in cross reference table. Reform has connectors to most of the major fax systems. Please contact FabSoft to verify the fax system that you intend to use.

Features & Benefits of sending forms via fax with Reform:

• Never type in destination information again - prevents errors and saves time.
• Information is obtained right from your application - no more repetitive keystrokes.
• Enhance your faxed forms - they will be incredibly more legible.
• Bulk faxing - A single print job can be sent to multiple locations.

A purchase order agent has just received a purchase order. Usually, he will enter in the purchase order, print it,walk over to the fax machine and manually fax the PO. However, with Reform, the purchase order agent's job is finished once it is entered into their order entry system. There are many ways in which Reform is able to capture the information from an accounting system. One way is running FabSoft's utility program that captures the printer port. Instead of the purchase order ending up at the dot matrix printer, it is captured and sent to Reform. Reform will process it against the pre-defined Reform template that adds logos, font size changes and lines. Most importantly, it will extract the fax information for the purchase order such as company name, contact name, fax number, subject, notes and cover page name. The new reformatted purchase order and the specific fax information is sent to the fax system. The fax system will have the fax job queued for sending in the outgoing box with all of the necessary information, without any intervention from the user.

Bulk Fax scenario:

An order entry manager has created a query of all the customers in his financial system that have balances. For the month, there are 1,500 statements which total 1,700 pages because 200 of these statements are two pages long. By sending the print job to Reform, Reform will identify that there are 1,500 different fax jobs and fax them out to the 1,500 customers.

For more information on installing specific fax system connectors please refer to the training web site: Training Web Site

*Requires FabSoft's Fax plug-in and Reform Enterprise

Related Faxing Topics:

Enhance your Fax Forms
Archiving Faxes