Example Scenarios
There are countless industries that can implement FabSoft’s Snap Doc to eliminate the hassle of organizing and distributing digital pictures. The following are just a few examples:
Construction
In the construction industry, it is very important to photograph the progress of projects. This is very difficult to manage since construction sites tend to look very similar. With Snap Doc, camera worksheets can be printed containing a barcode and information regarding the construction site - street name, job #, descriptions, etc. At the construction site, the worker will scan the barcode, take the picture and write down any notes or descriptions. When the pictures are uploaded, they are associated with the construction site information and any written information. They are then automatically distributed via fax or email to the home office, client or supervisor and archived to the digital archive systems. If the images need to be reference in the future, searches can be performed using any of the metadata that was on the camera worksheet. Additionally, since the Ricoh 500SE digital camera has GPS capabilities, the images will be stamped with the GPS location. This allows users to view the actual location by using mapping software. View worksheet example
Event Planners
Event planners need to ensure that they pick the perfect location for their client’s venue. They will visit numerous locations and will need to send photographs of these places to their clients to look over. With Snap Doc, event planners can print out a form with a barcode and metadata about the client - names, requirements, etc. As they visit the potential locations, they will scan the barcode, take the pictures and write down any notes if needed. When the pictures are uploaded they are associated with the metadata and written descriptions. They are then automatically distributed via email to the client in order to review and archived to the digital archive system.
Snap Doc provides Event Planners with a simplified way to identify and share pictures. And since images are associated and archived with important metadata, searches can be performed in order to quickly retrieve the pictures needed.
Healthcare
Doctors Offices - A doctor may wish to keep detailed patient records with photographs of injuries and symptoms. Using Snap Doc, the doctor would print a worksheet with the patient metadata, take the pictures and record their descriptions. When the pictures are uploaded, Snap Doc automatically retrieves the images and associates them with their descriptions and the patient information. The worksheet with the images and descriptions are then routed to the printer so the doctor can keep a print-out on hand; faxed and/or emailed to the patient’s insurance company; and archived to the digital archive system with the rest of the patient’s files for future reference.
Visiting Nurses - Visiting nurses will call on numerous patients in a day and usually need to photograph the progress of wounds, sicknesses, etc. for doctors to review. With Snap Doc, they can simplify this process by printing out camera worksheets for each patient. They would then scan the barcode on the sheet, take the picture and record the description. When the pictures are uploaded, Snap Doc will intelligently associate the pictures with their descriptions and patient information. The worksheet with the images and descriptions are then automatically emailed to the patient's doctor or specialist to review and archived to the digital archive system with the rest of the patient's files for future reference.
Training & Research - Healthcare facilities can also take photographs of various procedures for training and research purposes. With Snap Doc, intricate surgeries or unique symptoms can be photographed and documented appropriately. Using Snap Doc for this purpose ensures that these important images are being shared with the correct healthcare professionals and can be easily accessed in critical circumstances.
Insurance
Insurance companies use photographs as evidence of property damage and accidents. Using Snap Doc, insurance agents can ensure that pictures are being identified appropriately and being filed with the correct claims. For example, an agent is notified that a client has been in an accident. Snap Doc will print out a form containing a barcode and all of the information known regarding the accident – client name, policy number, location, etc. At the scene the agent will scan the barcode, take the picture and write down any notes or descriptions. Since the Ricoh 500SE has GPS capabilities, GPS coordinates can also be stamped on the image. When the pictures are uploaded, they are associated with all of the accident metadata. They are then automatically distributed via fax or email to the client and archived to the digital archive system.
Snap Doc provides the Insurance industry with a simplified way to identify and share pictures. And since images are associated and archived with important metadata, searches can be performed in order to quickly retrieve the pictures needed. Additionally, the GPS capabilities of the Ricoh 500SE allow insurance agents to keep track of location details. Coordinates could even be used in mapping software in order to view the actual site.
Interior/Exterior Design
Interior and Exterior Designers photograph the areas they have been hired to design because it helps them in planning the design when they are back at the office. Designers may also wish to take pictures at various stages in order to show supervisors or client's their progress. With Snap Doc, designers can ensure that project pictures are being accurately identified and associated with the correct client information. For example, an interior designer has just been hired for a project. Snap Doc will print out a form containing a barcode and all of the information known regarding the job - client name, location, requirements, etc. At the client site the designer will scan the barcode, take the picture and write down any notes or descriptions. When the pictures are uploaded, they are associated with all of the client's metadata. They are then automatically distributed via fax or email to the client, a supervisor or associate and archived to the digital archive system.
Snap Doc provides interior and exterior designers with a simplified way to identify and share pictures. And since images are associated and archived with important client metadata, searches can be performed in order to quickly retrieve the pictures needed.
Law Enforcement
Law enforcement officials will capture photographs of suspects, crime scenes, evidence, etc. It is imperative that these images are documented properly since they are very important pieces of information. With Snap Doc, a form can be printed out that includes metadata about the crime scene – case type, location, etc. as well as a barcode. At the crime scene, they would scan the barcode, take the necessary pictures and write down descriptions of the pictures as needed. Since the Ricoh 500SE has GPS capabilities, GPS coordinates could also be stamped on the image. When the pictures are uploaded, they are associated with all of the crime scene metadata. They are then automatically distributed via fax or email to a lawyer or a specific officer handling the case and archived to digital archive systems.
Snap Doc provides Law Enforcement with a simplified way to identify and share pictures. And since images are associated and archived with important metadata, searches can be performed in order to quickly retrieve the pictures needed. Additionally, the GPS capabilities of the Ricoh 500SE allow officials to keep track of location details. Coordinates could even be used in mapping software in order to view the actual site.
Location Scouts for Film Production
Locations scouts are used in order to find the perfect location to shoot a scene of a film. They will visit numerous locations and will need to send photographs of these places to the production company to review. With Snap Doc, location scouts can print out a form with a barcode and metadata about the film - client name, requirements, etc. As they visit the potential locations, they will scan the barcode, take the pictures and write down any notes if needed. Since the Ricoh 500SE has GPS capabilities, the images would also be stamped with the GPS coordinates. When the pictures are uploaded they are associated with the metadata and written descriptions. They are then automatically distributed via email to the client in order to review and archived to the digital archive system.
Snap Doc provides Location Scouts with a simplified way to identify and share pictures. And since images are associated and archived with important metadata, searches can be performed in order to quickly retrieve the pictures needed. Additionally, the GPS capabilities of the Ricoh 500SE allow location scouts to keep track of location details so they can easily re-visit the site in the future. Coordinates could even be used in mapping software in order to view the actual location.
Model & Talent Industries
In the talent industry, hundreds or even thousands of candidates will show up for auditions and casting calls. This makes it extremely difficult to remember who’s who and which candidate was most noteworthy. Using Snap Doc, camera worksheets are printed for each of the candidates with a barcode. As they are brought in for the audition, the barcode is scanned, their picture is taken and notes about the candidate can be written right on the worksheet. When the pictures are uploaded, they are tied to all of the candidates information and the written descriptions. They are then automatically distributed to the digital archive system so they can easily search through the potential candidates and read what was written about them, without spending hours sifting through paperwork.
Snap Doc provides this industry with a simplified way to identify and share pictures. And since images are associated and archived with important metadata, searches can be performed in order to quickly retrieve the pictures needed.
Real Estate/Mortgage Companies
Real Estate and Mortgage Companies will take numerous photographs of available homes and for property inspection purposes. Using Snap Doc, these companies can ensure that properties are being identified appropriately. For example, an agent wants to photograph a new property listing. Snap Doc will print out a form containing a barcode and metadata regarding the property – street name, city, number of rooms, etc. At the property, the agent will scan the barcode, take the picture and write down any notes or descriptions. Since the Ricoh 500SE has GPS capabilities, the images would also be stamped with the GPS coordinates. When the pictures are uploaded, they are associated with all of the property metadata. They are then automatically distributed via fax or email to interested clients and archived to the digital archive systems.
Snap Doc provides real estate and mortgage companies with a simplified way to identify and share pictures of properties. And since images are associated and archived with important metadata, searches can be performed in order to quickly retrieve the pictures needed. Additionally, the GPS capabilities of the Ricoh 500SE allow these agents to keep track of property location details. Coordinates could even be used in mapping software in order to view the actual location. View worksheet example
Retail
There are many different ways the Retail industry uses digital photographs. Pictures need to be taken of store layout and distributed to other store locations so they are aware of how products should be merchandised, store managers need to photograph certain sections of their store in order to show their superiors that they have set up the store correctly. Another example would be buyers that travel on buying trips in order to purchase stock for their stores. With Snap Doc, they can take a camera worksheet with them containing a barcode and metadata. The buyer would then scan the barcode and photograph the items they have purchased or intend to purchase and write down its description. When the pictures are uploaded, they are associated with the metadata and written descriptions. They are then automatically distributed via fax or email to the buyer’s associates and supervisor to review and archived to the digital archive system so they have a complete record of the items that have been purchased for the store.
Snap Doc provides the Retail industry with a simplified way to identify and share pictures. And since images are associated and archived with important metadata, searches can be performed in order to quickly retrieve the pictures needed.
Scientists/Researchers
Scientists and researchers will often go out into the field to gather data on plants, animals and other specimen. Typically, they will take numerous photographs of their findings, making it difficult to distinguish between them. With Snap Doc, researchers can print out a camera worksheet with a barcode and metadata about the research – specimen type, date, area, etc. When they are out in the field they would scan the barcode, take the pictures and write down any notes or descriptions. Since the Ricoh 500SE has GPS capabilities, the images would also be stamped with the GPS coordinates. When the pictures are uploaded, they are associated with all of the research metadata and written descriptions. They are then automatically distributed via fax or email to supervisors and other research facilities and archived to the digital archive system.
Snap Doc provides Scientists and Researches with a simplified way to identify and share pictures. And since images are associated and archived with important metadata, searches can be performed in order to quickly retrieve the pictures needed. Additionally, the GPS capabilities of the Ricoh 500SE allow researchers to keep track of location details so they can re-visit specimen in the future. Coordinates could even be used in mapping software in order to view the actual site.
Shipping
Many shipping companies will photograph items that are being shipped throughout the entire shipping process. This provides customers, insurers, etc. with a visual record of the condition and quantity of the shipped items. Using the Snap Doc process, as soon as an order is generated, a camera worksheet is created with the order information. As the items are being loaded, the employee will scan one of the barcodes on the form and take a picture of the loaded items. When the items arrive, again, the employee will scan the barcode and take the picture. Once the pictures are uploaded, they are automatically tied to the order information. They are then automatically distributed via email to the customer, so they can see the progress of the shipped items. They are also archived to digital archive systems for a complete archive of shipped product.
Snap Doc provides a simplified way to identify and share pictures of shipped product. And since images are associated and archived with important metadata, searches can be performed in order to quickly retrieve the pictures needed. Additionally, the GPS capabilities of the Ricoh 500SE allow shipping companies to provide customers with exact location details. Coordinates could even be used in mapping software in order to view the actual location.
