FabSoft's Tag Doc is a complete document management solution for file indexing,
distribution, search and retrieval. Hand-filing and manually searching for documents are cumbersome and time consuming
processes—processes that most organizations would like to eliminate. FabSoft's Tag Doc eradicates frustrating
problems associated with unwieldy paperwork operations. Tag Doc efficiently automates the archival of document sets by
combining barcode tagging with the scanning utility of any MFP or scanner. When bar-coded documents are printed, Tag Doc
stores the text information and assigns a barcode to the document. When the document is scanned back into the system,
Tag Doc will read the barcode and use the associated stored information to automatically route to printers, fax, email or archive.
Tag Doc
is 100% accurate and replaces OCR or Zonal OCR type processes, which have limitations to their accuracy. Tag Doc removes
the potential of errors due to manually filing documents and enables file content to be fully searchable, which frees up
time and allows business productivity levels to rise.
Document Process with FabSoft's Tag Doc
How Tag Doc manages your document intensive processes:
Tag – Tag Doc tags your forms with a barcode.
Print / Index – Upon printing your bar-coded form, Tag Doc will index the barcode number as the ID of your document and register the document’s text content into the database.
The Tag Doc barcode
Sometimes typical barcodes can be unrecognizable due to poor quality scans or because document print has faded. The Tag Doc barcode was designed specifically for accurate barcode recognition, no matter what the conditions may be, so documents are always reliably distributed.
Distribute – Distribute your printed documents as needed; For instance, if the form is a purchase order that needs authorization or signatures, you can distribute the document to the appropriate person for signing.
Scan – Scan your signed forms using any MFP; Tag Doc will recognize the barcode on the form as the ID of the file and retrieve the related text of the document.
Automatic Distribution – Tag Doc allows the text content of your files to be fully searchable enabling dependable and simple retrieval of your files
Example Tag Doc Scenario
A company receives a purchase order which is entered into their purchase order entry system. Using the entered information, Tag Doc automatically produces a bar-coded cover page and attaches it with the original purchase order. Both the cover page and the original PO are sent to the company’s Archive System. The entered information is also used to produce a pick ticket that contains a bar-code. The pick ticket is sent to the Warehouse and used by personnel to gather the items and record the picked quantities. When the completed pick ticket is scanned, Tag Doc recognizes the bar-code, archives it with the original PO, and also sends it to Accounts Receivable. Accounts Receivable enters the information from the pick ticket into their invoice entry system which generates an invoice that is sent to the customer, and also archived accordingly in the company’s Archive System. The entered information is also used to automatically generate a bar-coded bill of lading that is sent to the Shipping Department. When the items are shipped, the bill of lading is signed by the customer to confirm receipt and then scanned by the driver. Again, Tag Doc reads the bar-code on the bill of lading and files it with the previous documents sent to the company’s Archive System.
Distribution of an important document to multiple destinations or to different company departments is a common occurrence within an organization’s workflow. Managing this varied document flow can be a difficult and time consuming task, with slow document delivery that is hard to track and organize. Tag Doc simplifies these operations by automatically distributing documents to their destinations and intelligently archiving it throughout its entire route by using barcode tags. Documents can be automatically archived as they are received and/or processed - ensuring delivery and resulting in an extensive archive of important document information.
Benefits
The Distinguishing Benefits of Tag Doc:
Tag Doc stores the actual content of your documents allowing you to have accurate, reliable search results and quick, easy document retrieval. Many document imaging solutions rely solely on scanning and unreliable
OCR (Optical Character Recognition); which has many disadvantages: OCR is not guaranteed to accurately recognize characters.
Document appearance is vital to OCR, and errors could easily be caused due to issues such as an unrecognized or colored font, or when the image is faint or misaligned due to inaccurate scanning.
When inaccuracies occur, they must be thoroughly examined and altered, which takes up large amounts of time.
Original and processed documents are automatically stored together in one file, allowing information to be referenced effortlessly.
Elimination of manual filing and search leads to reduced departmental workload and operational costs.
Tag Doc provides you with the ability to share your important document information with ease. Digital files are easily accessible through any network terminal or remote computer, and can be sent to any device in the department or company; such as e-mail systems, fax systems etc.
