You spend hours every week moving files into folders and creating naming systems.
→
Auto Organization
Files sort themselves into Invoices, Contracts, Reports folders without lifting a finger.
Lost Documents
Finding last month's contract takes 20 minutes of hunting through random folders.
→
Instant Search
Type 'Acme invoices over 10K' and get results in under 2 seconds.
98%OCR Accuracy
50+File Types Supported
1,000+Files Processed/Hour
1GBFree Forever
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI creates logical folder structures based on document content. Invoices go to Invoices folder, contracts to Contracts. No more random filing systems or lost documents in mystery folders.
Auto-sorted
Intelligent Renaming
Transforms generic filenames into descriptive ones. IMG_4829.jpg becomes 2024-Q2_NDA_Beta_Inc.pdf. AI extracts dates, company names, amounts, document types to create meaningful file names.
Smart names
98% OCR Accuracy
Reads text from scanned PDFs, images, any document format. Works with handwritten notes, invoices, contracts, reports. Supports 50+ file types including Office docs and image formats.
98% accuracy
Watch Folder Automation
Set up folders that automatically process new files. Drop documents into your watch folder and AI organizes them instantly. Perfect for email attachments, scanner outputs, download folders.
Instant processing
Natural Language Search
Find documents using plain English. Search for 'March invoices over 5000 dollars' or 'contracts expiring next month'. No complex search operators or exact filename matching needed.
Plain English
Batch Processing
Process thousands of files at once. AI File Pro handles enterprise volumes without slowing down. Organize years of backlogged documents in hours, not weeks.
1000+ files/hour
Built for Every Role in Your Organization
IT Managers
Reduce help desk tickets and automate file management across your organization. Deploy once and eliminate manual document sorting forever.
70%Fewer File Requests
500+Hours Saved Annually
AES-256Encryption Standard
Deploy on-premises to keep sensitive documents on your network
Use watch folders to automatically process scanner and email attachments
Eliminate manual file naming and organization across departments
Enable natural language search for instant document retrieval
Process 1000+ files per hour during bulk migrations
Maintain security with AES-256 encryption and zero data retention
Document Managers
Transform chaotic file systems into organized, searchable archives. AI handles the tedious work while you focus on strategy.
98%OCR Reading Accuracy
50+File Formats Supported
2 secAverage Search Time
Auto-rename files with dates, company names, document types
Create smart folder structures that organize themselves
Extract text from scanned PDFs and handwritten documents
Search using plain English instead of exact file names
Process multiple file types including Office docs and images
Set up automated workflows with watch folder monitoring
Operations Teams
Scale your document processing without adding staff. Handle enterprise volumes with automated intelligence that never sleeps.
24/7Automated Processing
1000+Files Per Hour
ZeroManual Intervention
Batch process thousands of backlogged documents automatically
Use OCR to digitize and organize scanned paper documents
Create consistent naming standards across all file types
Enable instant retrieval of contracts, invoices, reports
Reduce time spent hunting for documents from hours to seconds
Scale processing capacity without hiring additional staff
Rated 4.9/5 on G2
★ 4.9 out of 5 from 19 verified reviews
Verified G2 Reviews
g2.com — the leading B2B software review platform
Frequently Asked Questions
Getting Started
AI File Pro works with 50+ file types including PDFs, Word docs, Excel sheets, PowerPoint files, images (JPG, PNG, TIFF), scanned documents, more. It reads text from any format using 98% accurate OCR technology.
AI File Pro processes over 1000 files per hour. A typical folder with 500 documents takes about 30 minutes to fully organize. Watch folders process new files instantly as they arrive.
No. AI File Pro runs entirely on your Windows computer. Your files never leave your network. We use AES-256 encryption and have zero data retention policies for maximum security.
AI File Pro runs on Windows. It's designed specifically for Windows environments and integrates seamlessly with Windows file systems and security features.
Features & Pricing
Our OCR technology achieves 98% accuracy across all supported file types. It reads printed text, handwritten notes, scanned documents, even poor-quality images with exceptional precision.
You get 1GB of file processing free forever. No credit card required. This includes all AI features: smart renaming, auto-organization, OCR processing, natural language search.
We charge per GB of files processed, not per user. Pricing ranges from $10 to $7 per GB based on volume. Process as many files as you need with one simple license.
Yes. AI File Pro is built for enterprise use. FabSoft has 25+ years in business serving 250,000+ licenses worldwide. We offer on-premises deployment and enterprise security features.
Technical Details
Point AI File Pro to any folder and it monitors for new files automatically. When documents arrive from email, scanners, or downloads, they're instantly read, renamed, organized into the right folders.
You can search using plain English like 'find invoices from March over 5000 dollars' or 'contracts expiring next month'. AI understands context and meaning, not just exact filename matches.
Yes. Our OCR technology works with low-resolution scans, skewed documents, even handwritten text. It extracts readable text from documents that other tools miss.
Extremely secure. Files stay on your local network with AES-256 encryption. We never store or transmit your documents. On-premises deployment ensures complete data control.
Get Started In Under 10 Minutes
1
Install AI File Pro
Download and install on your Windows computer. No complex setup or configuration required.
~5 minutes
2
Point to Your Files
Select folders you want organized. Set up watch folders for automatic processing of new documents.
~2 minutes
3
Let AI Organize
AI reads each file, extracts key information, renames with smart names, sorts into logical folders.
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
Feature
AI File Pro
IRISmart File
File Juggler
Manual
AI Classification
Full AI
Basic OCR
Rules only
Natural Language Search
Auto File Renaming
Smart
Template-based
Template-based
Enterprise Security
AES-256 + On-Prem
Basic
None
N/A
Starting Price
Free (1GB)
$149/yr
$48/yr
Staff hours
Integrations
20+ (AD, SharePoint, etc.)
Limited
None
N/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
AES-256 encryption at rest and in transit
Zero data retention policy on AI processing
Complete audit trails for compliance
Role-based access control (RBAC)
Hybrid on-premises/cloud deployment
Your data never leaves your control
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free Trial
1GB Storage
Free
Forever — No expirationBest for: Testing and personal use
