Finding last month's invoice takes 15 minutes of clicking through random folders.
→
Instant Results
Type 'Acme invoices over $10K' and get results in seconds.
Manual Sorting
Your team spends hours every week creating folders and moving files by hand.
→
Automatic Organization
AI creates Invoices, Contracts, Reports folders and sorts everything perfectly.
98%OCR Accuracy
50+File Types Supported
1,000+Files Processed/Hour
1GBFree Forever
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI reads every document and creates logical folder structures. Invoices go to Invoices folder. Contracts go to Contracts folder. Reports get their own space. No manual sorting required.
Auto-sorted
Intelligent Renaming
Meaningless file names become descriptive ones. AI extracts dates, company names, amounts from documents. Scan_001.pdf becomes 2024-03-15_Invoice_ClientName_$5000.pdf instantly.
Smart names
98% OCR Accuracy
AI reads text from PDFs, scanned documents, images, Office files. Even poor quality scans get processed correctly. Works with handwritten notes and old photocopies.
98% accurate
Watch Folder Automation
Point AI File Pro at any folder and it monitors for new files. Every new document gets read, renamed, organized automatically. Set it once and forget it.
Real-time
Natural Language Search
Search your files like talking to a person. Ask for 'invoices from last quarter over $5000' or 'contracts expiring next month'. Get instant results without remembering exact file names.
Plain English
Batch Processing
Process thousands of files at once. AI File Pro handles entire folder structures in batch mode. Organize years of accumulated files in hours, not weeks.
1,000+ files/hour
Built for Every Role in Your Organization
IT Managers
IT teams manage growing document libraries across departments. Staff waste time searching for files. File servers become digital junkyards. AI File Pro brings order to chaos.
70%Faster File Retrieval
500+Hours Saved Annually
99.9%Search Accuracy
Watch folder automation monitors network drives and organizes new files instantly
Batch processing handles thousands of legacy files in your existing server structure
Natural language search lets users find files without IT help desk tickets
OCR accuracy reads even poor quality scanned documents from older systems
Smart organization creates consistent folder structures across all departments
AES-256 encryption keeps sensitive documents secure during processing
Operations Managers
Operations teams handle invoices, contracts, reports, compliance documents daily. Manual filing creates bottlenecks. Important documents get lost in generic folders.
85%Less Time Filing
10xFaster Document Access
ZeroLost Documents
Intelligent renaming makes invoices and purchase orders instantly findable
Batch processing organizes years of accumulated financial documents quickly
Natural language search finds specific vendors or date ranges instantly
Watch folder automation handles incoming documents from email and scanners
OCR accuracy reads amounts, dates, vendor names from any document type
Document Coordinators
Document coordinators manage filing systems for entire organizations. Manual organization takes hours daily. Inconsistent naming makes retrieval difficult.
90%Less Manual Work
5xFaster Processing
100%Consistent Naming
Smart organization creates standardized folder structures across all document types
Intelligent renaming follows consistent patterns for every file automatically
OCR accuracy reads and extracts key information from any document format
Watch folder automation eliminates manual sorting of incoming documents
Batch processing handles large document migrations in hours instead of days
Natural language search helps staff find documents without remembering exact names
Rated 4.9/5 on G2
★ 4.9 out of 5 from 20 verified reviews
Verified G2 Reviews
g2.com — the leading B2B software review platform
Frequently Asked Questions
Getting Started
AI File Pro works with over 50 file types including PDFs, Word documents, Excel spreadsheets, images, scanned documents. It reads text from any file format using advanced OCR technology.
AI File Pro processes over 1,000 files per hour in batch mode. A typical folder with 500 documents takes about 30 minutes to fully organize and rename.
No training required. AI File Pro works in the background. Point it at your folders and it organizes everything automatically. Search uses plain English like talking to a person.
Your original files stay safe. AI File Pro creates organized copies with smart names and folder structures. You can keep or remove originals after reviewing the organized results.
Security & Privacy
AI File Pro uses AES-256 encryption for all file processing. Documents are processed locally on your computer. No files are uploaded to external servers or stored in the cloud.
Yes. AI File Pro runs on Windows networks and can process files on shared drives. On-premises deployment keeps all processing inside your company firewall.
No. AI File Pro has zero data retention. All processing happens on your computer or network. FabSoft never sees or stores your documents.
Yes. Local processing means your documents never leave your control. This helps with HIPAA, GDPR, other data protection requirements.
Pricing & Support
Pricing is per gigabyte, not per user. Start with 1GB free forever. Additional storage ranges from $7-10 per GB based on volume. No monthly subscriptions or user limits.
Yes. 1GB free forever with no credit card required. This handles about 2,000 typical business documents. Perfect for testing before upgrading.
FabSoft has 25+ years in business with over 250,000 licenses worldwide. We specialize in document automation and file management solutions.
Email support is included with all plans. Documentation and video tutorials help you get started quickly. Enterprise customers get priority phone support.
Get Started In Under 10 Minutes
1
Install AI File Pro
Download and install on Windows. Setup takes minutes with no complex configuration required.
~5 minutes
2
Point to Your Files
Select folders you want organized. AI File Pro scans and analyzes every document automatically.
~2 minutes
3
Let AI Organize
Watch as files get renamed and sorted into smart folders. Review results and adjust settings if needed.
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
Feature
AI File Pro
IRISmart File
File Juggler
Manual
AI Classification
Full AI
Basic OCR
Rules only
Natural Language Search
Auto File Renaming
Smart
Template-based
Template-based
Enterprise Security
AES-256 + On-Prem
Basic
None
N/A
Starting Price
Free (1GB)
$149/yr
$48/yr
Staff hours
Integrations
20+ (AD, SharePoint, etc.)
Limited
None
N/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
AES-256 encryption at rest and in transit
Zero data retention policy on AI processing
Complete audit trails for compliance
Role-based access control (RBAC)
Hybrid on-premises/cloud deployment
Your data never leaves your control
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free Trial
1GB Storage
Free
Forever — No expirationBest for: Testing and personal use
