Formerly known as Reform VDP

Document Connection for “Electronic Copy” Transactions

Optimize the business value of documents exchanged
in high-volume, recurring transactions.

Assume your company conducts 30 system-generated, electronic copy transactions per day.

If that transaction requires even 5 minutes of avoidable manual intervention – to find data on the document; to save, print, store, or retrieve the document; or to pass it on to someone else – SysConnect will save the company approximately $30,000 per year.

Connection Challenges for Electronic Copy

High-volume, system-generated and exchanged documents were supposed to provide seamless, fully automated transaction management. 

What happened?

Input

Challenges at Input

  • Many document sources, types, and formats are NOT compatible with downstream systems and processes.

More
  • Limited downstream reusability of the electronic copy data based on Source, Type, or Format.

  • Inputs such as ERP systems, operating systems, print servers, and web applications are electronic, but often prevent reuse, such as print, reformatting, and sending to different workflow systems.

  • Typically, a high-volume, document with new data on each transaction. The form or document is static, but the data on every document is dynamic.

  • Not all system generated or received transactional documents are in a format to share with other systems in the rest of the transaction workflow.

Capture

Challenges for Capturing

  • Inability to truly capture document content.

  • Time and Money. Inefficient use of resources to process transactional documents.

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  • Inability to recognize, extract, or classify document content limits capture in a reusable format.

  • Inefficient document capture costs companies millions of dollars in unseen waste relating to data re-entry time, operational errors, and document storage and retrieval.

  • The higher the volume of transactions, the more document capture restricts scalability and growth of the business.

Distribute

Challenges for Distribution

  • Unable to print, send, reformat, save, process, or store the data on transactional documents.

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  • Need to repurpose or reformat the document or data associated with the transaction for multiple downstream business purposes.

  • Many documents are not in an appropriate format for print and other device outputs.

  • Many electronic data streams are incompatible for operational use cases (ex., an Invoice from the accounting system that cannot be used to generate a Bill of Lading in a shipping system.)

Manage

Challenges for Managing

  • Inability to track and audit transactional use and compliance.

More
  • When an electronic copy document is not CONNECTED, it is difficult to manage high volume transactions that occur in electronic systems that require downstream manipulation or rework.

  • Challenges in auditing overall transaction compliance, including the operational volume and compliance with procedures and regulatory requirements.

  • Challenges in tracking the operational volume and cost accounting relating to transactions.

More
  • Limited downstream reusability of the electronic copy data based on Source, Type, or Format.

  • Inputs such as ERP systems, operating systems, print servers, and web applications are electronic, but often prevent reuse, such as print, reformatting, and sending to different workflow systems.

  • Typically, a high-volume, document with new data on each transaction. The form or document is static, but the data on every document is dynamic.

  • Not all system generated or received transactional documents are in a format to share with other systems in the rest of the transaction workflow.

More
  • Inability to recognize, extract, or classify document content limits capture in a reusable format.

  • Inefficient document capture costs companies millions of dollars in unseen waste relating to data re-entry time, operational errors, and document storage and retrieval.

  • The higher the volume of transactions, the more document capture restricts scalability and growth of the business.

More
  • Need to repurpose or reformat the document or data associated with the transaction for multiple downstream business purposes.

  • Many documents are not in an appropriate format for print and other device outputs.

  • Many electronic data streams are incompatible for operational use cases (ex., an Invoice from the accounting system that cannot be used to generate a Bill of Lading in a shipping system.)

More
  • When an electronic copy document is not CONNECTED, it is difficult to manage high volume transactions that occur in electronic systems that require downstream manipulation or rework.

  • Challenges in auditing overall transaction compliance, including the operational volume and compliance with procedures and regulatory requirements.

  • Challenges in tracking the operational volume and cost accounting relating to transactions.

SYSConnect Solutions for Hard Copy

MFDConnect converts hard copy documents into useful transactional documents.  Whether printing, scanning, storing, or retrieving a document, that document and its data are available to the business.

Input

  • Maximize compatible input sources without programming custom interfaces.

  • Repurpose data from ERPs, Print and Scan Servers, Operating and LOB Systems, and Web Applications.

Capture

  • Automatically Recognize, Extract, and Classify transactional documents and embedded data.

  • Industry leading capability to capture data formats.

  • High quality capture and document integrity.

Distribute

  • Variable Data Print

  • Send to ECM, Print, Email, Fax, File Sharing

  • Workflow designer

  • File conversion

  • Outbound form designer

Manage

  • Document Tracker

  • System health monitor

  • Activity monitor

See it in action!

TESTIMONIALS

System-to-system variable data printing (SysConnect) has had significant tangible impacts for thousands of companies around the world.  Check out a few case studies and contact FabSoft to identify a reseller who can help you!

Hard copy Connection with MFDConnect is an important component of the overall document management solution.  Check out a few case studies and contact FabSoft to identify a reseller who can help you!

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