Enterprise AI that organizes, renames, and secures your documents automatically
HIPAA compliant, on-premises deployment, complete data control
Stop digging through folders to find files. AI File Pro reads any document, understands the content, and organizes everything intelligently while keeping your data secure.
Before & After AI File Pro
Chaos in Every Folder
Your shared drives overflow with files named Scan_001.pdf, Doc(3)_final_REAL.docx, and IMG_4829.jpg.
Smart File Names
Scan_001.pdf becomes 2024-03-15_Invoice_Acme_Corp_$18500.pdf automatically.
Hours Lost Searching
IT teams spend 30% of their time helping users find the right contract, invoice, or report.
Instant File Discovery
Search 'Acme invoices over $10K' and get exact results in under 2 seconds.
Compliance Nightmares
Sensitive documents scatter across folders with no tracking, making HIPAA audits a manual disaster.
Bulletproof Compliance
SOC 2 Type II, HIPAA, and GDPR compliance with AES-256 encryption and zero data retention.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI creates logical folder structures automatically. Invoices go to Invoices/, contracts to Contracts/, reports to Reports/. No manual sorting required. Watch folders monitor new files and organize them instantly.
AutomaticIntelligent Renaming
AI reads document content and creates descriptive filenames. Invoice_2024-03-15_AcmeCorp_$18500.pdf tells you everything at a glance. No more mystery files with generic names.
Descriptive Names98% OCR Accuracy
Advanced OCR reads text from PDFs, scanned documents, images, and Office files. Extracts dates, amounts, company names, and document types with enterprise-grade precision. Works on 50+ file formats.
50+ File TypesWatch Folder Automation
Set up watch folders that process new documents automatically. Drop files in, and AI organizes them within minutes. Perfect for email attachments, scanner outputs, and shared network drives.
Real-time ProcessingNatural Language Search
Search your files like talking to a human. 'Find all contracts from last quarter' or 'Show me invoices over $5000' returns exact matches instantly. No complex queries or folder hunting.
Instant ResultsBatch Processing
Process thousands of files at once. AI File Pro handles 1,000+ files per hour in batch mode. Perfect for digitizing paper archives or cleaning up years of accumulated documents.
1,000+ Files/HourBuilt for Every Role in Your Organization
IT Managers
Deploy enterprise-grade file intelligence with complete control. On-premises installation keeps sensitive data in-house. Active Directory integration means seamless user management. SOC 2 Type II certification satisfies compliance requirements.
On-premises deployment was crucial for our HIPAA requirements. AI File Pro organized 50,000 patient files without sending any data external.
IT Director, Healthcare System
Compliance Officers
Meet regulatory requirements with confidence. HIPAA, GDPR, and SOC 2 Type II compliance built-in. Audit trails track every file operation. Data never leaves your premises with on-site deployment options.
HIPAA audits became simple after AI File Pro. Every patient document is properly organized and encrypted, with full audit trails.
Compliance Manager, Medical Practice
System Administrators
Install once, manage easily. AI File Pro integrates with existing network infrastructure. Watch folders monitor shared drives automatically. Batch processing handles legacy document archives without performance impact.
Set up watch folders on our network drives and forgot about it. AI File Pro has processed 100,000+ files with zero maintenance.
Systems Administrator, Engineering Firm
What Our Customers Say
The OCR accuracy is incredible. AI File Pro read through 20 years of scanned contracts and organized them perfectly by date and company.
On-premises deployment was non-negotiable for our patient files. AI File Pro gave us intelligent organization without compromising HIPAA compliance.
Natural language search changed everything. Instead of digging through folders, I just type 'Q3 financial reports' and get exactly what I need.
Frequently Asked Questions
Security & Compliance
Yes. AI File Pro meets full HIPAA requirements with AES-256 encryption, audit trails, and access controls. Our SOC 2 Type II certification validates enterprise security standards. On-premises deployment keeps patient data within your infrastructure.
Absolutely. On-premises deployment keeps your files within your network. No data leaves your infrastructure. Perfect for organizations with strict data residency requirements or air-gapped environments.
AI File Pro meets GDPR requirements including data minimization, encryption, and right to erasure. Zero data retention policy means we never store your files. All processing happens locally on your systems.
Files are encrypted with AES-256 both at rest and in transit. Encryption keys remain under your control. Even with on-premises deployment, all file operations use enterprise-grade encryption standards.
Technical Features
Over 50 file types including PDF, Word, Excel, PowerPoint, images (JPG, PNG, TIFF), AutoCAD, and more. Advanced OCR reads scanned documents and images with 98% accuracy across all supported formats.
AI File Pro processes 1,000+ files per hour in batch mode. Individual files are typically organized within 30-60 seconds. Watch folders process new files automatically as they arrive.
Yes. AI File Pro integrates seamlessly with Active Directory for user authentication and access control. Existing permissions are respected and maintained throughout the organization process.
Absolutely. Set up custom folder structures, naming conventions, and organization rules. AI learns from your preferences and applies them consistently across all documents.
Pricing & Support
Pay per gigabyte processed, not per user. Pricing ranges from $10/GB to $7/GB based on volume. No monthly subscriptions or user seat limits. 1GB free forever to get started.
Yes. Get 1GB of processing free forever, no credit card required. Perfect for testing with your actual documents before committing to larger volumes.
Enterprise support includes phone, email, and chat assistance. Our team has 25+ years of document management experience. Implementation support helps with initial setup and configuration.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install on your Windows system or server. On-premises deployment keeps everything in your infrastructure. Active Directory integration works automatically.
~5 minutesPoint to Your Files
Select folders to organize or set up watch folders for automatic processing. Configure custom naming rules and organization preferences if needed.
~2 minutesLet AI Organize
AI reads each document, extracts key information, and organizes files intelligently. Watch folders continue processing new documents automatically.
Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$98
$9.80/GB (35% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option