Process medical documents with AI while keeping PHI secure on your network
HIPAA-compliant document organization that never sends PHI to the cloud
AI File Pro reads, understands, and organizes your medical files locally. Your patient data stays on your servers where it belongs.
Before & After AI File Pro
Files Named Like Gibberish
Your medical records folder has 500 files named Scan_001.pdf with no way to find patient documents.
Smart Medical File Names
Scan_001.pdf becomes 2024-03-15_Discharge_Summary_Smith_John.pdf automatically.
Hours Lost Hunting Files
Staff spend 2 hours daily searching through folders to find discharge summaries and insurance claims.
Find Files in Seconds
Type 'diabetes patients March' and get instant results from thousands of organized medical records.
PHI Exposed in Cloud
Cloud AI tools require uploading patient data, creating HIPAA compliance nightmares for your practice.
PHI Stays On-Premises
All AI processing happens on your local servers with complete HIPAA audit trails.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
Creates logical folder structures for your medical practice. Sorts discharge summaries, lab reports, and insurance claims into separate folders. Organizes by date, patient, and document type automatically.
Auto-sortedIntelligent Renaming
Transforms cryptic file names into meaningful medical document titles. Extracts patient names, dates, and procedure codes from document content. Makes files searchable by medical staff without training.
Smart Names98% OCR Accuracy
Reads text from scanned medical forms, handwritten notes, and faxed documents. Works with poor quality scans and old paper records. Processes 50+ medical file types including PDFs and images.
98% AccurateWatch Folder Automation
Monitors your medical document folders for new files. Processes incoming lab results and insurance forms automatically. Organizes files as soon as they arrive from scanners or fax systems.
Real-timeNatural Language Search
Search medical records using plain English queries. Find patient files by typing symptoms, dates, or procedure names. Returns results instantly from thousands of organized medical documents.
Instant ResultsBatch Processing
Processes thousands of medical files in one operation. Handles large document imports from practice management systems. Organizes entire medical record archives overnight without staff intervention.
1,000+ Files/HourBuilt for Every Role in Your Organization
Healthcare IT Directors
You need document processing that meets HIPAA requirements without cloud security risks. AI File Pro processes medical files on your local network with complete audit trails and encryption.
Finally, AI document processing that doesn't require sending PHI to unknown cloud servers. Our compliance team loves the local processing.
IT Director, Regional Medical Center
Medical Practice Managers
Your staff wastes hours searching for patient files and insurance claims. AI File Pro automatically organizes medical documents so your team can focus on patient care instead of file hunting.
Our medical assistants used to spend half their morning looking for patient files. Now they find any document in under 10 seconds.
Practice Manager, Family Medicine Group
Healthcare Compliance Officers
You need document processing tools that meet strict HIPAA requirements. AI File Pro provides local processing, encryption, and audit trails to satisfy even the most demanding compliance reviews.
During our last HIPAA audit, the detailed processing logs from AI File Pro made compliance verification simple and stress-free.
Compliance Officer, Multi-Specialty Clinic
What Our Customers Say
The OCR accuracy on our handwritten patient intake forms is incredible. It reads doctor handwriting better than our nurses do.
We processed 10 years of patient files overnight. Every document got properly named and organized by specialty and date automatically.
Natural language search is a game changer. I type 'cardiac patients January' and get exactly what I need for medical reviews.
Frequently Asked Questions
HIPAA Compliance
AI File Pro processes all medical documents locally on your servers. No PHI ever leaves your network. We provide complete audit trails, AES-256 encryption, and SOC 2 Type II certification to meet HIPAA requirements.
Yes. AI File Pro runs completely on your local network without internet connectivity required. Your medical documents and patient data never touch external servers or cloud services.
AI File Pro logs every document processing action with timestamps, user information, and file details. These logs support HIPAA compliance audits and regulatory reporting requirements.
Yes. AI File Pro uses AES-256 encryption for all medical documents at rest and during processing. Even temporary files are encrypted to protect PHI throughout the entire workflow.
Medical Document Processing
AI File Pro processes 50+ file types including PDFs, scanned forms, faxed documents, DICOM images, Word documents, and Excel spreadsheets. It handles both digital files and scanned paper records with 98% OCR accuracy.
Yes. Our OCR engine reads handwritten patient intake forms, physician notes, and prescription pads. The AI recognizes medical terminology and common abbreviations used in healthcare documentation.
AI File Pro identifies document types like lab results, discharge summaries, insurance claims, and referrals. It creates organized folder structures by specialty, date, patient, and document type automatically.
Yes. AI File Pro monitors folders where your EHR exports documents. It processes new files automatically as they arrive from practice management systems, labs, and imaging centers.
Getting Started
Most medical practices are processing documents within 24 hours. Installation takes 30 minutes. Configuring watch folders for your practice management system takes another hour. No staff training required.
Yes. Start with 1GB free processing of your medical files. No credit card required. Process real patient documents on your local network to see results before purchasing.
AI File Pro can process your entire historical archive of patient files. It organizes decades of medical records overnight, creating searchable, properly named documents from old scanned files.
AI File Pro runs on standard Windows servers already in your medical practice. No special hardware required. It processes 1,000+ medical documents per hour on typical healthcare IT infrastructure.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install on your local medical practice server. No cloud accounts or external connections required for HIPAA compliance.
~15 minutesPoint to Medical Files
Configure watch folders for your EHR exports, scanned documents, and fax directories. Set up automatic monitoring for new patient files.
~10 minutesLet AI Organize
AI File Pro reads, renames, and organizes all medical documents automatically. Search patient files using natural language queries instantly.
Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$100
$10/GB (33% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option