Process Medical Documents with AI While Keeping PHI Secure
On-Premises AI - Your PHI Never Leaves Your Network
Healthcare organizations need AI document processing but can't risk HIPAA violations. AI File Pro processes on-premises so patient data stays secure.
Medical Document Chaos vs. AI Organization
Messy Medical Files
Your clinic has 500 files named Scan_001.pdf with patient records scattered everywhere.
Smart Medical Organization
Scan_001.pdf becomes Patient_Records/2024-03-15_Lab_Results_Smith_John.pdf automatically.
Manual Sorting Takes Hours
Staff spend 3 hours daily organizing patient documents instead of caring for patients.
Instant File Processing
AI processes 1,000+ medical documents per hour with zero manual work.
HIPAA Compliance Risks
Cloud AI tools expose PHI to third parties and create compliance nightmares.
PHI Stays Secure
On-premises AI processing keeps patient data on your network where it belongs.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI creates logical folder structures for your medical documents. Lab results go in Labs/, patient records in Records/, insurance claims in Billing/. No more hunting through random folders.
Auto-SortedIntelligent Renaming
Transforms meaningless filenames into descriptive ones. IMG_4829.jpg becomes 2024-03-15_Xray_Chest_Patient_ID_12345.jpg. Find any file instantly.
Smart Names98% OCR Accuracy
Reads text from scanned medical forms, handwritten notes, and digital documents. Works with 50+ file types including PDFs, images, and Office docs.
98% AccurateWatch Folder Automation
Set up watch folders for different document types. Drop files in and AI automatically processes, renames, and organizes them. Zero manual work required.
Fully AutomatedNatural Language Search
Search using plain English. Ask for 'chest x-rays from March' or 'lab results for diabetes patients' and get instant results across thousands of files.
Instant ResultsBatch Processing
Process thousands of medical documents at once. Import years of archived files and let AI organize everything overnight. Handles 1,000+ files per hour.
1,000+ Files/HourBuilt for Every Role in Your Organization
Healthcare IT Directors
You need AI document processing but can't risk HIPAA violations. AI File Pro runs on-premises so PHI stays secure while you get powerful AI automation.
AI File Pro processes our patient documents without sending PHI to the cloud. Finally, AI we can actually use in healthcare.
IT Director, Regional Medical Center
Medical Practice Managers
Stop wasting staff time on manual document organization. AI File Pro automatically sorts patient records, lab results, and insurance forms so your team can focus on patient care.
Our staff used to spend half the morning organizing patient files. Now AI File Pro does it automatically and we focus on patients.
Practice Manager, Family Medicine Clinic
Healthcare Compliance Officers
Ensure HIPAA compliance while using AI document processing. AI File Pro keeps PHI on-premises with enterprise security and audit trails for complete regulatory confidence.
AI File Pro gives us AI document processing without the compliance headaches. PHI stays secure and auditors are happy.
Compliance Officer, Hospital System
What Our Customers Say
AI File Pro organized 10,000 patient records overnight. What used to take weeks now happens automatically.
Finally, AI document processing that actually follows HIPAA rules. PHI stays on our servers where it belongs.
Our staff saves 3 hours daily since AI File Pro started organizing our medical documents automatically.
Frequently Asked Questions
HIPAA Compliance & Security
AI File Pro processes documents entirely on-premises. Patient data never leaves your network or servers. We provide SOC 2 Type II certification, AES-256 encryption, and complete audit trails to meet HIPAA requirements.
Yes. AI File Pro runs completely offline after installation. No internet connection required for document processing. This ensures PHI never accidentally transmits to external servers.
Complete logs of all document processing, user access, and system changes. Logs include timestamps, user IDs, and actions taken. Perfect for HIPAA audits and compliance reviews.
All data uses AES-256 encryption at rest and in transit within your network. Encryption keys stay under your control. No backdoors or external key management required.
Medical Document Processing
Lab results, patient records, insurance forms, X-rays, MRIs, prescription pads, intake forms, and more. Handles 50+ file types including PDFs, images, scanned documents, and Office files.
98% accuracy on typed text, 85-90% on clear handwriting. AI learns your specific medical terminology and improves over time. Works especially well on standard medical forms and charts.
Yes. AI File Pro extracts patient IDs, medical record numbers, dates of service, and procedure codes. Creates organized folder structures automatically based on your naming preferences.
1,000+ files per hour in batch mode. Can process years of archived medical records overnight. Processing speed depends on file size and complexity but consistently handles high volumes.
Setup & Integration
Typical installation takes 30-60 minutes. Our team works with your IT department to ensure proper network configuration and security settings. Full deployment usually completes within one business day.
Yes. AI File Pro can monitor EMR export folders and organize documents for import back into your EMR system. Works with Epic, Cerner, AllScripts, and other major EMR platforms.
Windows Server 2016+ or Windows 10+. 8GB RAM minimum, 16GB recommended for large volumes. 500GB+ storage for document processing. Standard business-class hardware handles most medical practices.
Yes. AI File Pro supports multiple concurrent users with role-based access controls. Perfect for medical teams where different staff need access to different document types.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install on your local server or workstation. No cloud signup required. Works entirely on your network to maintain HIPAA compliance.
~15 minutesPoint to Medical Files
Select folders containing patient documents, lab results, or insurance forms. Set up watch folders for automatic processing of new files.
~5 minutesLet AI Organize
AI reads, understands, renames, and organizes all your medical documents automatically. PHI stays secure on your network throughout the entire process.
Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$100
$10/GB (33% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option