Process Medical Files with AI While Keeping PHI Secure On-Premises
HIPAA-compliant document organization that never uploads sensitive data to the cloud
Transform chaotic medical files into organized, searchable records. AI File Pro processes patient documents on your network with zero cloud upload risks.
Medical Document Chaos vs. AI-Powered Order
Unnamed Medical Scans
Your server holds 500 files named Scan_001.pdf with no way to know which patient they belong to.
Smart Medical File Names
Scan_001.pdf becomes 2024-03-15_LabResults_Johnson_CBC.pdf automatically with AI recognition.
Manual PHI Searches
Finding a specific patient's lab results takes 15 minutes of digging through folder after folder.
Instant PHI Retrieval
Search 'Johnson lab results March' and get exact files in under 2 seconds.
Compliance Nightmares
Unorganized files make HIPAA audits stressful because you cannot quickly locate required documentation.
Audit-Ready Organization
Every patient file lives in structured folders with consistent naming for easy compliance reporting.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI creates logical folder structures for different medical document types. Patient records go into Patients/ folder. Lab results go into Labs/ folder. Insurance claims go into Billing/ folder. No manual sorting required.
Auto-CategorizedIntelligent Renaming
Transforms meaningless file names into descriptive ones. Scan_001.pdf becomes 2024-03-15_XRay_Smith_Chest.pdf. The AI reads document content to extract patient names, dates, and procedure types. Works on any medical document format.
Smart Names98% OCR Accuracy
Reads text from scanned medical documents, handwritten notes, and image files. Extracts patient information, diagnosis codes, and treatment details. Works with poor quality scans and faded documents. Supports medical terminology recognition.
98% AccurateWatch Folder Automation
Monitors your medical document folders for new files. Automatically processes incoming patient records, lab results, and imaging studies. Set it once and forget it. Perfect for busy medical practices with constant document flow.
Real-TimeNatural Language Search
Find files using plain English queries. Search 'diabetes patients January lab work' to get exact matches. No need to remember exact file names or folder locations. Search by patient name, condition, date range, or procedure type.
Instant ResultsBatch Processing
Process thousands of medical files at once. Upload entire archives of patient records and let AI organize everything overnight. Handles 1,000+ files per hour without slowing down your systems. Perfect for digitizing paper medical records.
1,000+ Files/HourBuilt for Every Role in Your Organization
Healthcare IT Managers
Managing medical document chaos while ensuring HIPAA compliance keeps you up at night. AI File Pro processes patient files on your premises without cloud security risks. Your team gets organized records and you get peace of mind.
We processed 50,000 patient files without a single PHI breach. The on-premises setup gave us complete control over sensitive data.
IT Director, Regional Medical Center
Medical Office Managers
Your staff wastes time hunting for patient files instead of caring for patients. AI File Pro organizes medical documents automatically. Staff find what they need in seconds, not minutes.
Our nurses find patient files in 5 seconds instead of 5 minutes. The time savings let them focus on patient care instead of paperwork.
Office Manager, Family Practice
Healthcare Compliance Officers
HIPAA audits stress you out because disorganized files make compliance reporting difficult. AI File Pro creates audit-ready document organization while keeping all patient data secure on your premises.
Last HIPAA audit took half the time because every patient file was perfectly organized and easy to locate. Zero compliance issues.
Compliance Officer, Multi-Specialty Clinic
What Our Customers Say
We eliminated cloud security risks by processing 30,000 patient files on-premises. The OCR accuracy on handwritten medical notes impressed our entire IT team.
Our medical assistants find patient lab results instantly using natural language search. What used to take 10 minutes now takes 10 seconds.
The batch processing organized 5 years of medical records overnight. Every file got renamed with patient names and procedure dates automatically.
Frequently Asked Questions
HIPAA Compliance & Security
AI File Pro processes all medical documents on your premises without uploading data to the cloud. It includes SOC 2 Type II certification, AES-256 encryption, and zero data retention. All patient information stays on your network under your control.
AI File Pro is SOC 2 Type II certified and HIPAA compliant. It also meets GDPR requirements for organizations handling international patient data. All processing uses AES-256 encryption to protect PHI during organization.
No. AI File Pro has zero data retention. It processes medical documents on your premises and does not store, cache, or transmit any patient information to external servers or cloud services.
Yes. AI File Pro offers on-premises installation to keep all medical data within your network. This eliminates cloud upload risks and gives you complete control over patient information processing.
Medical Document Processing
AI File Pro processes PDFs, scanned documents, images, Word files, Excel spreadsheets, and 50+ other file types. It handles lab results, patient records, imaging studies, insurance forms, and handwritten medical notes.
AI File Pro achieves 98% OCR accuracy on medical documents, including handwritten notes and poor quality scans. It recognizes medical terminology, patient names, diagnosis codes, and procedure details accurately.
Yes. AI File Pro processes over 1,000 medical files per hour in batch mode. You can upload entire archives of patient records and let it organize everything automatically overnight.
AI File Pro reads document content to extract patient names, dates, procedure types, and medical details. It transforms generic names like Scan_001.pdf into descriptive names like 2024-03-15_LabResults_Johnson_CBC.pdf automatically.
Implementation & Pricing
Installation takes about 5 minutes. Point it to your medical document folders in 2 minutes. Then let AI organize your files automatically. You can start with 1GB free forever to test with real patient files.
Pricing starts at $10 per GB for small practices and scales down to $7 per GB for larger volumes. Unlike per-user pricing, you pay only for storage used. FabSoft has served healthcare organizations for 25+ years with 250,000+ licenses worldwide.
No. AI File Pro installs like any standard software. Point it to your medical document folders and it starts organizing automatically. The watch folder feature processes new files without any manual work from your staff.
Yes. Once AI File Pro organizes your medical documents, any authorized staff member can search using natural language queries. They can find patient files by typing requests like 'diabetes patients March lab work' for instant results.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install on your medical network. Choose on-premises setup to keep all patient data secure. No cloud configuration required.
~5 minutesPoint to Your Files
Select folders containing medical documents. Set up watch folders for automatic processing of new patient files. Configure HIPAA-compliant settings.
~2 minutesLet AI Organize
AI reads, renames, and organizes medical documents automatically. Creates structured folders for different document types. Staff can search using plain English.
Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$100
$10/GB (33% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option