Automate medical document processing with enterprise-grade AI that stays on your servers
HIPAA-compliant file organization for healthcare organizations
Transform chaos into organized medical records automatically. AI File Pro reads, understands, and organizes patient files while keeping PHI secure on your premises.
Medical Document Chaos vs. AI Organization
Unnamed Medical Scans
Your PACS exports create files named IMG_4829.jpg with no patient or date info.
Smart Medical Naming
IMG_4829.jpg becomes 2024-03-15_XRay_Smith_John_Chest automatically with AI.
Lost Patient Records
Staff spend 20 minutes searching for one patient file across multiple folders.
Instant Patient Search
Type 'Find John Smith chest X-rays' and get results in 2 seconds.
Compliance Nightmares
PHI sits in unsecured cloud storage because staff need quick file access.
Secure On-Premises AI
All PHI processing happens on your servers with AES-256 encryption.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI creates logical folder structures for patient records, lab results, and imaging files. Watch folders automatically sort new documents by type and patient. HIPAA-compliant organization happens without human intervention.
Auto-SortingIntelligent Renaming
Transform meaningless scan names into searchable medical filenames. AI reads document content to extract patient names, dates, and procedure types. No more hunting through hundreds of generic file names.
Smart Names98% OCR Accuracy
Read text from medical charts, lab reports, and handwritten notes with industry-leading accuracy. Works with 50+ file types including DICOM, PDF, and scanned images. Extract patient data reliably every time.
98% AccurateWatch Folder Automation
Point AI File Pro at your document intake folders and walk away. New files get processed, renamed, and organized automatically. Perfect for high-volume medical practices and hospitals.
Hands-FreeNatural Language Search
Search patient files like you talk to colleagues. Ask for 'diabetes lab results from last month' or 'MRI scans for patients over 65'. AI understands medical terminology and finds what you need.
Plain EnglishBatch Processing
Process thousands of medical documents overnight without slowing down your systems. Handle entire archives of patient records in hours, not weeks. Perfect for digitizing paper records or cleaning up legacy files.
1000+ Files/HourBuilt for Every Role in Your Organization
Healthcare IT Directors
You need document processing that meets strict healthcare compliance while integrating with existing EMR systems. AI File Pro processes PHI on your servers, not in the cloud. Deploy once and handle all medical document types automatically.
Finally, document AI that works with our security requirements. No PHI ever leaves our network, and our audit team loves the compliance reporting.
IT Director, Regional Hospital
Medical Practice Managers
Patient files pile up faster than staff can organize them. AI File Pro turns document chaos into searchable records automatically. Your team finds patient information in seconds, not minutes.
Our medical assistants used to spend an hour each morning just finding yesterday's files. Now everything is organized automatically overnight.
Practice Manager, Family Medicine
Healthcare Compliance Officers
Document security and audit trails are non-negotiable in healthcare. AI File Pro provides complete PHI protection with detailed compliance reporting. Every file action is logged and auditable for regulatory reviews.
Our HIPAA auditors were impressed with the detailed tracking and on-premises security. Makes compliance reviews much smoother.
Compliance Officer, Multi-Specialty Clinic
What Our Customers Say
The OCR accuracy on handwritten lab notes is incredible. We can finally search through 10 years of archived patient files.
Watch folder automation changed everything. New patient scans get organized by the time our staff arrives each morning.
Natural language search means our nurses find patient charts in seconds. No more digging through folders during emergencies.
Frequently Asked Questions
HIPAA Compliance & Security
Yes, AI File Pro is fully HIPAA compliant with SOC 2 Type II certification. All PHI processing happens on your servers, never in the cloud. We provide Business Associate Agreements and detailed audit logs for compliance reporting.
Absolutely. AI File Pro runs entirely on your servers with no cloud processing required. Your patient data never leaves your network. We support Windows Server, Linux, and virtualized environments.
AI File Pro uses AES-256 encryption for all processed files and database storage. We follow zero data retention policies - no patient information is stored in our systems after processing.
Every file action is logged with timestamps, user IDs, and document details. Generate compliance reports automatically for HIPAA audits. All logs are encrypted and tamper-proof for regulatory requirements.
Medical Document Processing
AI File Pro handles all standard medical formats including DICOM images, PDF lab reports, scanned charts, handwritten notes, and Office documents. Works with files from EMR exports, PACS systems, and document scanners.
Our OCR achieves 98% accuracy on printed medical documents and 85-90% accuracy on clear handwritten notes. AI learns medical terminology and improves recognition over time with your specific document types.
Yes, AI File Pro provides secure APIs for EMR integration. Organized files can be automatically linked back to patient records in Epic, Cerner, or other EMR systems. We support HL7 FHIR standards for healthcare interoperability.
AI File Pro processes over 1,000 files per hour in batch mode. A typical practice with 50,000 archived patient documents can be fully organized overnight. Processing speed scales with your server hardware.
Pricing & Implementation
AI File Pro uses simple per-GB pricing starting at $10/GB for small practices, scaling down to $7/GB for high-volume users. No per-user fees or monthly subscriptions. Start with 1GB free forever, no credit card required.
Basic setup takes 30 minutes. Point AI File Pro at your document folders and it starts organizing immediately. Full deployment with EMR integration typically completes in 1-2 weeks with our healthcare implementation team.
Yes, we provide comprehensive training for healthcare teams including administrators, nurses, and physicians. Training covers search techniques, compliance features, and best practices for medical document organization.
Healthcare customers get priority support with 4-hour response times during business hours. Our support team understands HIPAA requirements and medical workflows. Enterprise customers receive dedicated account management and 24/7 phone support.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install on your Windows or Linux servers. Configure HIPAA-compliant settings and user permissions. Connect to your existing network shares and EMR systems.
~15 minutesPoint to Your Files
Select folders containing patient documents, lab results, and medical images. Set up watch folders for automatic processing of new files. Configure organization rules for your practice workflow.
~10 minutesLet AI Organize
AI reads every document, extracts patient information, and creates organized folder structures. Files get renamed with patient names and dates automatically. Search your entire medical archive instantly.
Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$100
$10/GB (33% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option