Stop Wasting IT Budget on Manual File Sorting
Auto-classify 50+ file types in seconds with intelligent document processing
AI File Pro reads document contents and creates logical folder structures automatically. Stop paying staff to manually organize files.
Before & After AI File Pro
Chaotic File Names
Your downloads folder has 500 files named Scan_001.pdf, Doc_final_REAL.docx, and IMG_4829.jpg.
Smart File Names
Scan_001.pdf becomes 2024-03-15_Invoice_Acme_Corp_$18500.pdf automatically.
Hours Wasted Searching
Staff spend 30 minutes hunting for last month's vendor invoice buried in random folders.
Instant File Search
Search 'Acme invoices over $10K' and get results in under 2 seconds.
Manual Classification Costs
You pay employees $40,000 annually just to sort and rename incoming documents.
Zero Manual Work
Watch folders process 1,000+ files per hour while your team focuses on real work.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI creates logical folder structures based on document content. Invoices go to Invoices/, contracts to Contracts/, reports to Reports/. No rules to set up. No folders to create manually.
Auto-created foldersIntelligent Renaming
Transform meaningless file names into descriptive ones. Extract dates, amounts, company names from document content. Scan_001.pdf becomes 2024-03-15_Invoice_Vendor_Name.pdf automatically.
Smart file names98% OCR Accuracy
Read text from PDFs, scanned images, photos, and Office documents. Extract key information like dates, amounts, and names with industry-leading accuracy across all file types.
98% accuracyWatch Folder Automation
Point AI File Pro at any folder. New files get processed automatically as they arrive. Set it once and never touch manual file sorting again.
Set once, runs foreverNatural Language Search
Find files using plain English. Search 'vendor invoices over $5K from last quarter' or 'contracts expiring this month'. No complex filters or search syntax required.
Plain English searchBatch Processing
Process thousands of files in one go. Point AI File Pro at your messy archive folders. Watch it organize years of document chaos in hours, not months.
1,000+ files/hourBuilt for Every Role in Your Organization
IT Managers
Reduce operational costs and eliminate manual document processing workflows. AI File Pro cuts file management overhead while improving search accuracy and retrieval speed across your organization.
We eliminated 20 hours per week of manual file sorting. The OCR accuracy is incredible - it reads everything perfectly.
IT Director, Manufacturing
Operations Directors
Streamline document workflows and eliminate bottlenecks caused by poor file organization. Transform chaotic file systems into searchable, organized archives that scale with your business growth.
Our invoice processing time dropped from 2 hours to 20 minutes. The batch processing feature handles our entire daily intake automatically.
Operations Manager, Healthcare
Finance Managers
Accelerate financial document processing and improve audit readiness. AI File Pro organizes invoices, receipts, and financial records with precision, making month-end closes faster and audits painless.
Month-end close used to take 3 days of hunting for documents. Now everything is organized and searchable - we close in 4 hours.
Finance Director, Professional Services
What Our Customers Say
The watch folder automation changed everything. We point it at our scanner output and every document gets organized perfectly without any human touch.
I can search our entire 10-year document archive using plain English. 'Find all contracts with renewal clauses' returns exactly what I need in seconds.
The OCR accuracy is unbelievable. It reads handwritten notes, faded receipts, even photos taken with phones. Nothing gets missed.
Frequently Asked Questions
Getting Started
AI File Pro processes 50+ file types including PDFs, Word docs, Excel files, PowerPoint presentations, images (JPG, PNG, TIFF), scanned documents, and text files. The OCR engine reads both digital and scanned content with 98% accuracy.
AI File Pro processes 1,000+ files per hour in batch mode. A typical folder with 5,000 mixed documents takes about 5 hours to fully organize and rename. You can continue working while it runs in the background.
No manual setup required. AI File Pro analyzes document content and creates logical folder structures automatically. It might create Invoices/, Contracts/, Reports/, and HR/ folders based on what it finds in your files.
Yes, get 1GB of processing free forever with no credit card required. This covers about 500-1000 typical office documents depending on file sizes. Perfect for testing on a sample folder.
Security & Compliance
AI File Pro is SOC 2 Type II, HIPAA, and GDPR compliant with AES-256 encryption. We offer on-premises deployment for complete data control. Zero data retention means your documents never leave your environment.
Yes, AI File Pro offers on-premises deployment for organizations requiring complete data control. Your files never touch external servers. Perfect for legal, healthcare, and financial services with strict compliance requirements.
AI File Pro is fully HIPAA compliant and processes medical records, insurance forms, and patient documents securely. The on-premises option ensures PHI never leaves your network while still providing intelligent organization.
Pricing & Business
Pay per GB of documents processed, not per user or monthly fees. Pricing starts at $10/GB and scales down to $7/GB for higher volumes. Most businesses process 5-20GB annually, making it very cost-effective compared to staff time.
FabSoft has 25+ years in business automation software with 250,000+ licenses deployed worldwide. We specialize in document processing and workflow automation for enterprises that need reliability and security.
AI File Pro includes setup support and documentation. Most installations take under 30 minutes. Our support team helps with folder configuration, watch folder setup, and custom naming rules if needed.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install on any Windows machine. The setup wizard guides you through configuration in minutes. No complex setup or technical expertise required.
~5 minutesPoint to Your Files
Select the folders you want organized. Set up watch folders for automatic processing of new files. Choose your preferred naming and organization rules.
~2 minutesLet AI Organize
AI File Pro reads each document, extracts key information, creates smart file names, and organizes everything into logical folders. Watch the magic happen.
Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$98
$9.80/GB (35% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option