Transform chaotic files into organized intelligence without exposing data to cloud AI platforms
Enterprise-grade OCR and AI document processing that stays within your secure perimeter
AI File Pro automatically reads, understands, renames, and organizes any document type using on-premises AI technology. No cloud uploads, no data exposure, no security compromises.
The Document Chaos Stopping Your Business
Without AI File Pro
Cryptic Filenames Create Search Nightmares
Your team wastes hours hunting through folders of files named Scan_001.pdf, Doc(3)_final_REAL.docx, and IMG_4829.jpg. Critical contracts and invoices disappear into digital black holes because nobody knows what these files actually contain or when they were created.
Manual File Organization Burns Resources
Staff spend 10+ hours weekly manually reading documents, creating folder structures, and renaming files. Each invoice requires someone to open it, identify the vendor and amount, then manually move it to the right location. This repetitive work scales poorly as document volume grows.
Cloud AI Platforms Expose Sensitive Data
Popular AI document tools require uploading confidential files to external platforms, creating compliance nightmares for HIPAA, GDPR, and SOC 2 requirements. Your sensitive customer data, financial records, and proprietary information become vulnerable to breaches and unauthorized access.
Document Discovery Takes Forever
Finding specific documents requires remembering exact folder locations and filenames. Searching for all Acme Corp invoices over $10,000 from last quarter becomes an archaeological dig through dozens of folders, often missing critical files buried in the chaos.
Compliance Audits Become Panic Events
When auditors request specific document categories, your team scrambles through disorganized file systems. Demonstrating proper record retention and data handling becomes nearly impossible when files are scattered across random folders with meaningless names.
With AI File Pro
Intelligent Names Reveal Content Instantly
AI File Pro transforms Scan_001.pdf into 2024-03-15_Invoice_Acme_Corp_$18500.pdf automatically. Every filename now tells you exactly what's inside: document type, date, parties involved, and key amounts. Your team finds what they need immediately without opening dozens of mystery files.
Smart Folders Organize Themselves
The AI creates logical folder structures like Invoices/2024/Q1/ and Contracts/NDAs/ based on document content. Files automatically land in the right location with zero manual intervention. Your 10-hour weekly organization task becomes a fully automated background process.
On-Premise Processing Keeps Data Secure
All OCR and AI analysis happens entirely within your network perimeter. No files ever leave your servers, no cloud uploads occur, and no external AI services access your sensitive data. Maintain full HIPAA, GDPR, and SOC 2 compliance while getting enterprise-grade intelligence.
Natural Language Search Finds Anything
Type 'Find Acme invoices over $10K from Q2' and get instant results. The AI understands document contents, dates, amounts, and relationships. Complex searches that once took hours now return accurate results in seconds, even across thousands of files.
Audit-Ready Organization Built In
Documents automatically organize by type, date, and compliance requirements. When auditors arrive, you instantly produce any document category with complete confidence. Demonstrate proper record keeping and data handling with systematically organized, intelligently named files.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI automatically creates logical folder hierarchies based on document content and business context. Invoices sort into date-based structures, contracts organize by type and party, while reports group by department and period. No manual folder creation or maintenance required.
Auto-categorizes 50+ document typesIntelligent Renaming
Transform cryptic filenames into descriptive, searchable names that reveal content at a glance. Scan_001.pdf becomes 2024-03-15_Invoice_Acme_Corp_$18500.pdf while preserving all original metadata and version history.
98% naming accuracy98% OCR Accuracy
Advanced optical character recognition reads text from PDFs, scanned images, Office documents, and 50+ file types with exceptional precision. Handles poor quality scans, handwritten notes, and multi-language documents while maintaining enterprise-grade accuracy standards.
Processes 50+ file formatsWatch Folder Automation
Monitor specified folders for new documents and process them instantly upon arrival. Perfect for scanner outputs, email attachments, and shared drives where files appear continuously. Set up once and let automation handle all future documents.
Real-time processingNatural Language Search
Search using plain English queries like 'contracts signed last month' or 'invoices from Acme over $5000'. The AI understands context, relationships, and business logic to return precisely what you need without complex query syntax or exact keyword matching.
Sub-second search resultsBatch Processing
Process thousands of existing files in powerful batch operations that handle entire folder structures simultaneously. Organize legacy document archives, migrate from old systems, or clean up years of accumulated file chaos at industrial scale.
1,000+ files per hourBuilt for Every Role in Your Organization
IT Managers
Deliver secure, automated file intelligence without compromising your network security posture or compliance requirements. Deploy on-premises AI that reduces help desk tickets, improves system efficiency, and maintains complete data sovereignty while providing enterprise-grade document processing capabilities.
AI File Pro processes our contracts and invoices entirely on-premises. No more compliance headaches from cloud AI services, and our document search went from hours to seconds.
IT Director, Healthcare
Compliance Officers
Ensure document handling meets strict regulatory requirements while enabling efficient business operations. AI File Pro provides audit-ready organization and complete data lineage without exposing sensitive information to external AI platforms or cloud services.
Our HIPAA audits are now straightforward because AI File Pro organizes patient documents automatically while keeping everything on our secure network. No more cloud AI compliance worries.
Compliance Manager, Medical Group
Security Administrators
Implement intelligent document processing while maintaining the highest security standards. AI File Pro operates entirely within your security perimeter, providing advanced AI capabilities without introducing cloud-based attack vectors or data exfiltration risks.
Finally, AI document processing that doesn't require sending our classified files to external platforms. The OCR accuracy matches cloud services while maintaining complete security isolation.
Chief Security Officer, Government Contractor
What Our Customers Say
The intelligent renaming feature transformed our invoice processing completely. What used to be Scan_001.pdf is now 2024-03-15_Invoice_Acme_Corp_$18500.pdf automatically. Our accounting team finds everything instantly.
We process patient records with complete HIPAA compliance because everything stays on our servers. The natural language search lets us find any patient document in seconds without cloud AI security risks.
The batch processing capability organized 50,000 legacy contract files overnight. Each one got properly renamed and sorted into logical folders based on content. What would have taken months happened automatically.
Frequently Asked Questions
Security & Compliance
AI File Pro runs entirely on your local infrastructure with no cloud dependencies. All OCR processing, AI analysis, and document intelligence happens within your network perimeter. Files never leave your servers, ensuring complete data sovereignty and eliminating cloud-based security risks while delivering enterprise-grade AI capabilities.
AI File Pro maintains SOC 2 Type II, HIPAA, and GDPR compliance through comprehensive security controls, audit logging, and zero data retention policies. The on-premises deployment ensures sensitive documents remain within your compliance boundary while automated organization supports audit readiness and regulatory requirements.
Yes, AI File Pro integrates seamlessly with Active Directory for user authentication, supports enterprise firewalls and VPNs, and maintains compatibility with existing security monitoring tools. All file access and processing activities generate detailed logs for SIEM integration and security analysis.
AI File Pro uses AES-256 encryption for all document storage and processing operations. Files remain encrypted at rest and during AI analysis, with secure key management integrated into your existing infrastructure. This ensures maximum protection for sensitive documents throughout the entire intelligence workflow.
Technical Capabilities
AI File Pro processes 50+ file types including PDFs, scanned images, Microsoft Office documents, CAD files, emails, and legacy formats. The 98% OCR accuracy handles poor quality scans, handwritten text, and multi-language documents while extracting key information like dates, amounts, and party names for intelligent organization.
AI File Pro processes over 1,000 files per hour in batch mode, making it ideal for large-scale document migration and legacy archive organization. Watch folder automation provides real-time processing of new documents, while the system scales with your infrastructure without per-user licensing constraints.
The AI achieves 98% accuracy in document classification and content extraction, reliably transforming files like Scan_001.pdf into descriptive names such as 2024-03-15_Invoice_Acme_Corp_$18500.pdf. Smart folder organization creates logical hierarchies based on document type, date, and business context with minimal manual correction needed.
AI File Pro works with your existing folder structures while gradually improving organization through intelligent recommendations. You can maintain current naming conventions while adding AI-generated metadata, or implement complete automated reorganization based on document content and business rules.
Implementation & Pricing
Most organizations complete AI File Pro deployment within a few hours. The installation process integrates with existing network infrastructure, Active Directory, and document repositories. Initial configuration includes setting watch folders, defining organization rules, and training the system on your document types and naming preferences.
AI File Pro runs on standard Windows Server infrastructure with moderate CPU and memory requirements. The system scales based on document processing volume and can deploy on virtual machines, dedicated hardware, or hybrid cloud environments while maintaining complete data sovereignty and security isolation.
AI File Pro uses transparent per-GB pricing ranging from $10 to $7 per GB based on volume, with no per-user or monthly subscription fees. This makes it cost-effective for organizations with many users accessing documents. Start with 1GB free forever to evaluate the system with no credit card required.
FabSoft provides comprehensive implementation support backed by 25+ years of document management experience serving 250,000+ licenses worldwide. Training covers system administration, user adoption, and optimization strategies to maximize your document intelligence investment and ensure successful deployment.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install AI File Pro on your local infrastructure with complete network security isolation. The setup wizard integrates with your existing Active Directory and document repositories while maintaining full data sovereignty and compliance requirements.
~15 minutesConfigure Smart Processing
Point AI File Pro to your document folders and configure watch folders for automatic processing of new files. Set organization rules, naming conventions, and security policies that match your business requirements and compliance standards.
~10 minutesLet AI Transform Your Files
AI File Pro automatically reads, understands, renames, and organizes all documents using advanced OCR and content intelligence. Cryptic filenames become descriptive, logical folder structures emerge, and natural language search makes everything instantly discoverable.
Continuous & Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$100
$10/GB (33% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option