Your Files Never Leave Your Network
On-premises AI that organizes, renames, and searches your documents with enterprise security
Stop uploading sensitive files to the cloud. AI File Pro runs on your Windows servers with SOC 2 and HIPAA compliance.
Before & After AI File Pro
Cryptic File Names
Your scan folder has 847 files named Scan_001.pdf through Scan_847.pdf.
Smart File Names
Scan_001.pdf becomes 2024-03-15_Invoice_Acme_Corp_$18500.pdf automatically.
Lost Documents
Finding last quarter's contract takes 20 minutes of folder hunting.
Instant Search
Type 'Acme invoices over $10K' and get results in under 2 seconds.
Cloud Security Risks
Your sensitive files sit on third-party servers you can't control.
Network-Only Processing
All AI processing happens on your servers with AES-256 encryption.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI creates logical folder structures based on document content. Invoices go to Invoices folder, contracts to Contracts folder, reports to Reports folder. No manual sorting needed.
Auto-categorizesIntelligent Renaming
Transforms meaningless file names into descriptive ones. Scan_001.pdf becomes 2024-03-15_Invoice_Acme_Corp_$18500.pdf. Includes dates, document types, company names, and amounts.
Smart naming98% OCR Accuracy
Reads text from PDFs, scanned documents, images, and Office files with industry-leading accuracy. Handles handwritten notes, faded scans, and complex layouts. Works with 50+ file types.
98% accurateWatch Folder Automation
Point AI File Pro at any folder and it monitors for new files. Automatically processes, renames, and organizes new documents within seconds of arrival. Set it and forget it.
Real-timeNatural Language Search
Search your files like you talk. Ask for 'invoices from last month over $5000' or 'contracts expiring next quarter'. No complex search syntax required. Get instant, accurate results.
Instant resultsBatch Processing
Process thousands of files at once. Upload entire folders or drives. AI File Pro handles 1,000+ files per hour in batch mode. Perfect for large document migrations or cleanups.
1,000+ files/hourBuilt for Every Role in Your Organization
Healthcare Administrators
Manage patient records, insurance claims, and compliance documents without cloud risks. AI File Pro keeps PHI on your network while automating document organization.
We process 500 patient documents daily. AI File Pro's OCR reads everything from handwritten forms to insurance cards. Our compliance team loves that files never leave our network.
IT Director, Regional Hospital
Legal Professionals
Organize case files, contracts, and discovery documents with attorney-client privilege protection. Process sensitive legal documents without third-party cloud exposure.
Discovery used to take days. Now I search 'Smith case depositions' and get every relevant document in seconds. The intelligent file naming saves our paralegals hours daily.
Senior Partner, Corporate Law Firm
IT Security Teams
Deploy AI-powered document management without cloud security risks. Maintain full control over sensitive data while enabling organization-wide file intelligence.
Finally, AI document processing that passes our security review. Everything runs on our servers with our encryption. No cloud dependencies or data exposure risks.
CISO, Financial Services
What Our Customers Say
The OCR accuracy amazes me. It reads our old handwritten invoices perfectly and organizes them by vendor and date automatically.
We migrated 50,000 legacy files in one weekend. The batch processing handled everything while maintaining our security requirements.
Natural language search changed how we work. Instead of browsing folders, we ask questions and get instant answers.
Frequently Asked Questions
Security & Compliance
AI File Pro installs on your Windows servers and processes files locally. No data leaves your network. All AI processing happens on your hardware with your security controls.
We maintain SOC 2 Type II certification and HIPAA compliance. The software also meets GDPR requirements for data protection and includes AES-256 encryption.
No. AI File Pro has a zero data retention policy. All processing happens on your systems. We never see, store, or transmit your files.
Yes. Healthcare organizations use it for PHI, law firms for privileged documents, and financial services for regulated data. Everything stays within your network.
Technical Requirements
Over 50 file types including PDFs, Word docs, Excel files, PowerPoint, images (JPG, PNG, TIFF), scanned documents, and more. The OCR engine reads text from any image-based format.
Runs on Windows Server 2016 or newer, or Windows 10/11. Requires 4GB RAM minimum, 8GB recommended. Works with existing file shares and network storage.
Over 1,000 files per hour in batch mode. Individual files process in seconds. Speed depends on file size and complexity, but most documents complete under 10 seconds.
Yes. AI File Pro works with Windows file shares, network drives, and most document management systems. It monitors folders and processes files automatically.
Pricing & Support
Pay per gigabyte of storage, not per user. Pricing starts at $10/GB and decreases with volume. Get 1GB free forever, no credit card required.
Yes. Start with 1GB free forever. No time limits, no credit card needed. Process up to 1GB of files to test all features.
Full technical support during business hours, plus online documentation and video tutorials. Enterprise customers get priority support and dedicated success managers.
Over 25 years. We've sold 250,000+ software licenses worldwide and specialize in enterprise document automation and workflow solutions.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install on your Windows server or workstation. Simple setup wizard guides you through configuration. Works with existing file shares and network drives.
~5 minutesPoint to Your Files
Select folders to monitor or process. AI File Pro scans existing files and watches for new ones. Set up multiple watch folders for different departments.
~2 minutesLet AI Organize
AI reads, understands, and organizes your documents automatically. Files get renamed and sorted into smart folders. Search everything with natural language queries.
Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$98
$9.80/GB (35% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option