Your Files Stay Put While AI Organizes Everything
Enterprise-grade document intelligence with zero cloud sync surprises
Transform chaotic file dumps into perfectly organized systems using AI that runs on your infrastructure. Process thousands of documents locally with military-grade security and GDPR compliance.
The Document Chaos Stopping Your Business
Without AI File Pro
Meaningless File Names Everywhere
Your network drives are cluttered with files like Scan_001.pdf, Document(17)_final_REAL.docx, and IMG_4829.jpg. Finding last quarter's Acme contract requires opening dozens of files manually, wasting hours every week searching through digital chaos.
Cloud Compliance Nightmares
Every cloud file sync service creates audit trail gaps and data sovereignty issues. HIPAA, GDPR, and SOC 2 compliance become impossible when sensitive documents flow through third-party servers you can't control or monitor.
Manual Folder Structure Failures
Team members create random folder hierarchies that make no sense six months later. Documents get saved in wrong locations, duplicated across drives, or buried so deep that even the person who filed them can't remember the path.
Search That Finds Nothing
Network drive search returns filename matches only, missing the actual content inside scanned PDFs and images. When you need all invoices over ten thousand dollars from Acme Corp, you're stuck opening files one by one.
Batch Processing Bottlenecks
Processing hundreds of scanned documents, photos, and mixed file types becomes an all-day manual sorting project. Each file requires individual attention to rename, categorize, and file properly, creating massive productivity drains.
With AI File Pro
Intelligent File Names That Make Sense
AI reads document content and creates descriptive names automatically. Scan_001.pdf becomes 2024-03-15_Invoice_Acme_Corp_$18500.pdf, while IMG_4829.jpg transforms into 2024-Q2_Contract_Beta_Industries_NDA.jpg with zero manual intervention.
Complete Local Control and Compliance
Process everything on-premises with SOC 2 Type II, HIPAA, and GDPR compliance built-in. AES-256 encryption protects data in transit and at rest, while zero data retention policies ensure your documents never touch external servers.
Smart Folders That Organize Themselves
AI analyzes document types and creates logical folder structures automatically. Invoices flow into date-organized subfolders, contracts get sorted by type and counterparty, while reports organize by department and quarter without manual rules.
Natural Language Search Across Everything
Ask for Acme invoices over ten thousand dollars and get instant results from inside scanned PDFs, images, and text documents. Our 98% accurate OCR makes every document fully searchable, even handwritten notes and complex layouts.
Automated Batch Processing at Scale
Process over 1,000 files per hour in batch mode, handling 50+ file types simultaneously. Point AI File Pro at any folder and watch it intelligently rename, categorize, and organize massive document collections while you focus on higher-value work.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI analyzes document content to create logical folder structures automatically. Contracts, invoices, reports, and correspondence get sorted into intuitive hierarchies with date-based subfolders and intelligent categorization that actually makes sense to your team.
Auto-categorizes 50+ document typesIntelligent Renaming
Transform meaningless filenames into descriptive, searchable names using extracted document content. Our AI identifies dates, companies, amounts, and document types to create consistent naming conventions across your entire file system.
Processes 1,000+ files per hour98% OCR Accuracy
Industry-leading optical character recognition reads text from scanned PDFs, photos, screenshots, and complex document layouts. Handwritten notes, tables, and multi-column layouts become fully searchable with enterprise-grade accuracy.
Supports 50+ file formatsWatch Folder Automation
Set up monitored directories that automatically process new files as they arrive. Email attachments, scanner outputs, and shared folders get organized in real-time without manual intervention or workflow disruptions.
Real-time processingNatural Language Search
Find documents using conversational queries like 'Show me all Acme contracts from last quarter over fifty thousand dollars.' Search across file contents, metadata, and extracted information with instant results that understand context and intent.
Searches inside all file typesBatch Processing
Handle massive document collections with intelligent bulk operations. Process legacy archives, migration projects, or daily document flows with customizable rules, progress tracking, and detailed logging for audit trails.
Unlimited batch sizesBuilt for Every Role in Your Organization
IT Managers
Maintain complete control over document workflows while eliminating cloud compliance risks. Deploy AI File Pro on existing infrastructure to automate file organization without sacrificing security or audit capabilities.
We process thousands of patient records daily, and AI File Pro's on-premises OCR gives us the document intelligence we need while keeping everything under our security umbrella.
IT Director, Healthcare System
Compliance Officers
Ensure document handling meets regulatory requirements while improving operational efficiency. AI File Pro provides enterprise-grade security with detailed audit trails for every document interaction.
The zero data retention policy and local OCR processing solved our biggest compliance challenge - we get AI document intelligence without any data leaving our controlled environment.
Chief Compliance Officer, Financial Services
Healthcare Administrators
Streamline patient record management while maintaining strict HIPAA compliance. Intelligent document processing reduces administrative overhead while improving care coordination and audit readiness.
Our nurses spend 60% less time hunting for patient documents since implementing AI File Pro's natural language search across our entire records archive.
Medical Records Administrator, Regional Hospital
What Our Customers Say
We went from spending hours every week searching through cryptically named files to finding any document in seconds using natural language search. The OCR accuracy on our scanned contracts is phenomenal.
The batch processing capability transformed our quarterly compliance reviews. AI File Pro organized 15,000 legacy documents in under two days, creating perfect folder structures we could never build manually.
Having enterprise-grade document intelligence that runs entirely on our servers was a game-changer. We get all the AI benefits without any of the cloud security headaches that kept our CISO up at night.
Frequently Asked Questions
Security & Compliance
AI File Pro processes all documents locally on your infrastructure with zero data retention. We maintain SOC 2 Type II certification, implement AES-256 encryption for data in transit and at rest, and provide detailed audit logging for all document interactions. Our privacy-by-design architecture ensures sensitive data never leaves your controlled environment.
All OCR processing occurs entirely on your local systems. Document content is read, analyzed, and organized without any data transmission to external servers. Our zero data retention policy means no document content, metadata, or extracted information is stored in our systems or shared with third parties.
Yes, AI File Pro operates entirely on-premises without requiring internet connectivity for document processing. Initial software activation requires a one-time license verification, but all ongoing document intelligence, OCR, and organization functions work completely offline on your local network.
Our enterprise-grade security includes AES-256 encryption, role-based access controls, and comprehensive audit trails. AI File Pro is specifically designed for regulated industries handling PHI, PII, and confidential business documents while maintaining complete control over your data sovereignty.
Technical Capabilities
AI File Pro supports 50+ file formats including PDFs, Microsoft Office documents, images (JPEG, PNG, TIFF, GIF), scanned documents, screenshots, CAD files, and various image formats. Our 98% accurate OCR reads text from any document type, including handwritten notes, complex layouts, and multi-column formats.
AI File Pro processes over 1,000 files per hour in batch mode, with actual speeds depending on your hardware specifications and document complexity. Large archive projects can be scheduled during off-peak hours, and our progress tracking shows real-time processing status with detailed completion estimates.
Yes, our natural language search capability works across all supported file types by extracting text content using advanced OCR technology. You can search inside scanned PDFs, images, Office documents, and even handwritten notes using conversational queries like 'find all invoices from Acme Corp over ten thousand dollars.'
Our AI achieves 98% OCR accuracy and intelligently extracts dates, company names, amounts, and document types to create descriptive filenames. The system learns from your existing file patterns and can be customized with organization rules that match your business workflows and naming conventions.
Pricing & Implementation
AI File Pro includes 1GB of free processing forever with no credit card required. This includes full access to OCR, intelligent renaming, smart organization, and natural language search capabilities. You can process hundreds of typical business documents to evaluate the system before upgrading.
Instead of limiting users, we charge based on actual document volume processed. Pricing ranges from $10 to $7 per GB based on volume, making AI File Pro cost-effective for teams of any size. You only pay for the documents you actually process, not the number of people who might search or access organized files.
FabSoft has been in business for over 25 years with 250,000+ software licenses deployed worldwide. Our enterprise customers rely on our document automation solutions in mission-critical environments across healthcare, finance, legal, and government sectors where reliability and security are paramount.
Most organizations are processing documents within 15 minutes of installation. The setup process involves installing the software, pointing it to your document directories, and configuring any custom organization rules. Our watch folder automation begins organizing new files immediately while batch processing handles existing archives.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install on your local infrastructure with enterprise security settings. Configure user permissions and integration with your existing network drives and file servers.
~5 minutesPoint to Your Files
Select document directories for processing and set up watch folders for automatic organization. Configure custom naming rules and folder structures that match your business workflows.
~2 minutesLet AI Organize
AI File Pro reads, understands, and organizes your documents automatically. Watch meaningless filenames transform into descriptive, searchable names while smart folders organize everything logically.
Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$100
$10/GB (33% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option