Invoice Payment System needed a flexible and scalable solution to meet their growing needs without compromising efficiency. In order to improve their workflow, IPS implemented SysConnect, Tag Doc, and two MFPs. SysConnect created critical documents such as invoices, transaction summaries, a notice of assignments, and schedules of invoices. A Tag Doc barcode was added for each document to provide control over both incoming and outgoing paperwork.
SysConnect captures and merges with the corresponding form when a document is printed from the IPS application. According to predetermined settings, the form automatically prints to the MFP, routes to their digital archive system, and is faxed or emailed. Since the printed forms contain a Tag Doc barcode, Invoice Payment System can easily track these documents once the forms are scanned. Tag Doc will automatically recognize the barcode and intelligently identify how the document needs to be routed.
IPS has been using the SysConnect solution to efficiently manage 25,000 documents a month. “IPS has experienced tremendous time and cost savings by using SysConnect. The SysConnect solution facilitates workflow by simplifying the integration of various information pieces and enabling effective document creation and distribution control. It is an excellent tool that has helped our company be recognized as one of the most sophisticated in the market.” -President, IPS Invoice Payment System Corporation.