Stop Hunting for Files. AI File Pro Reads, Sorts & Renames Documents Automatically
End document chaos with 98% OCR accuracy and intelligent file organization
Turn messy file names into organized, searchable documents. AI File Pro reads any document type and creates smart folder structures instantly.
Before & After AI File Pro
Cryptic File Names
Your downloads folder has 200 files named Scan_001.pdf and Doc(3)_final_REAL.docx.
Smart File Names
Scan_001.pdf becomes 2024-03-15_Invoice_Acme_Corp_$18500.pdf automatically.
Manual Sorting Takes Hours
IT staff spend 8 hours weekly moving files into the right SharePoint folders.
Auto Organization
Files sort themselves into Invoices/, Contracts/, and Reports/ folders without human help.
Search Returns Nothing
You type 'Acme invoice' and get zero results because the file is named IMG_4829.jpg.
Natural Language Search
Type 'Find Acme invoices over $10K' and get instant results from any document content.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI creates logical folder structures based on document content. Invoices go to Invoices/, contracts to Contracts/. No more random folders or misplaced files. Works with existing SharePoint and network drives.
Auto-sortedIntelligent Renaming
Transform cryptic file names into descriptive ones. AI reads document content and creates names like 2024-03-15_Invoice_Acme_Corp.pdf. Include dates, amounts, vendor names, and document types automatically.
Smart Names98% OCR Accuracy
Read text from any document type with industry-leading accuracy. Process PDFs, scanned images, Office docs, and even poor-quality faxes. Extract names, dates, amounts, and key data points reliably.
98% AccurateWatch Folder Automation
Monitor folders for new files and process them instantly. Set up watch folders on network drives, email attachments, or scanner outputs. Files get organized the moment they arrive.
Real-timeNatural Language Search
Search document content using plain English. Type 'contracts signed last month' or 'invoices over $5000' and find results instantly. No complex search syntax required.
Instant ResultsBatch Processing
Process thousands of files at once without slowing down your system. Handle entire document repositories, legacy archives, or daily file volumes. Run overnight or during off-peak hours.
1,000+/hourBuilt for Every Role in Your Organization
IT Directors
Eliminate the document chaos that costs your team hours every week. AI File Pro processes existing file repositories and prevents future disorganization. Deploy on-premises with full security compliance.
AI File Pro cleaned up 15 years of scanned documents in our legal department. The OCR accuracy on old faxes surprised us.
IT Director, Legal Services
System Administrators
Stop manually organizing files and let AI handle the tedious work. Set up watch folders to process new documents automatically. Works with your existing Windows infrastructure without major changes.
The watch folder feature processes our daily scans automatically. No more sorting through hundreds of files manually every morning.
Systems Administrator, Manufacturing
Compliance Managers
Organize sensitive documents with enterprise-grade security. AI File Pro keeps all processing local to your network. Meet regulatory requirements while making documents easily searchable for audits.
During our last audit, we found every requested document in seconds using the natural language search. Saved us days of manual hunting.
Compliance Manager, Healthcare
What Our Customers Say
The batch processing cleaned up our entire contract archive overnight. Files that took hours to find now appear instantly with natural language search.
AI File Pro reads our scanned invoices perfectly and creates folders by vendor automatically. No more hunting through hundreds of files to reconcile accounts.
We deployed it on our secure network without any cloud connections. The OCR accuracy on our legacy medical records exceeded our expectations.
Frequently Asked Questions
Technical Requirements
AI File Pro processes 50+ file types including PDFs, Word documents, Excel files, PowerPoint, images (JPG, PNG, TIFF), and scanned documents. The OCR engine reads text from any image-based file with 98% accuracy.
AI File Pro runs on Windows only. It works with Windows 10, Windows 11, and Windows Server editions. The software integrates with Windows network drives and SharePoint environments.
Yes, AI File Pro runs entirely on your Windows infrastructure. No cloud connection required. All document processing happens locally on your servers with AES-256 encryption and zero data retention.
AI File Pro processes over 1,000 files per hour in batch mode. Processing speed depends on file size and complexity. Small PDFs process in seconds, while large scanned documents may take a minute.
Security & Compliance
Yes, AI File Pro meets HIPAA, SOC 2 Type II, and GDPR compliance standards. All processing happens locally on your network. No document data leaves your environment or gets stored externally.
AI File Pro uses AES-256 encryption and processes all documents locally. No data gets sent to external servers or cloud services. You maintain complete control over your document security.
Absolutely. Many law firms use AI File Pro to organize client files, contracts, and case documents. The on-premises deployment keeps sensitive legal documents within your secure network environment.
Pricing & Getting Started
AI File Pro offers 1GB free forever with no credit card required. Paid plans use per-GB pricing starting at $10/GB for small volumes, with discounts for larger deployments. No per-user fees.
Yes, start with 1GB free processing to test AI File Pro with your actual documents. The free tier includes all features: OCR, intelligent renaming, smart organization, and natural language search.
Most organizations deploy AI File Pro in under 30 minutes. Install the Windows software, point it to your file folders, and let AI start organizing. FabSoft has supported enterprise deployments for over 25 years.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install the Windows software on your server or workstation. The setup wizard guides you through configuration options and security settings.
~5 minutesPoint to Your Files
Select the folders containing your unorganized documents. Choose network drives, SharePoint libraries, or local directories. Set up watch folders for automatic processing.
~2 minutesLet AI Organize
AI File Pro reads each document, extracts key information, and creates intelligent file names and folder structures. Monitor progress through the processing dashboard.
Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$98
$9.80/GB (35% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option