Stop hunting for files. Let AI organize everything automatically.
Turn document chaos into smart organization in minutes
AI File Pro reads any document type and creates intelligent file names and folders. Your team finds files instantly instead of wasting hours searching.
Before & After AI File Pro
Cryptic File Names
Your downloads folder has 200 files named Scan_001.pdf, Document1.docx, and IMG_4829.jpg.
Smart Auto-Naming
Scan_001.pdf becomes 2024-03-15_Invoice_Acme_Corp_$18500.pdf automatically.
Manual Folder Creation
IT teams spend hours creating folders and moving files into the right places.
Instant Organization
AI creates logical folders like Invoices/, Contracts/, and Reports/ based on content.
Impossible Search Results
Searching for 'Acme invoice March' returns zero results because files are named randomly.
Natural Language Search
Type 'Acme invoices over $10K' and get instant, accurate results.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI reads document content and creates logical folder structures automatically. No more guessing where files belong. The system groups invoices, contracts, reports, and other document types into clear hierarchies that make sense to your team.
Auto-categorizesIntelligent Renaming
Transform meaningless file names into descriptive ones instantly. Scan_001.pdf becomes 2024-03-15_Invoice_Acme_Corp_$18500.pdf. AI extracts dates, company names, amounts, and document types to create file names that tell you exactly what's inside.
Smart naming98% OCR Accuracy
Read text from any document type with industry-leading accuracy. Scanned PDFs, photos of receipts, handwritten notes, and complex forms become searchable text. Works with 50+ file formats including Office docs, images, and legacy files.
98% accurateWatch Folder Automation
Point AI File Pro at any folder and it processes new files automatically. Drop documents into a watched folder and walk away. The system handles everything from reading content to creating smart names and organizing into proper locations.
Hands-freeNatural Language Search
Find files using plain English queries instead of exact file names. Search for 'Q2 contracts with renewal dates' or 'invoices over $5000 from last month' and get precise results instantly. No more clicking through endless folders.
Instant resultsBatch Processing
Handle thousands of files at once without slowing down your system. Process entire document archives, email attachments, or legacy file collections at up to 1,000+ files per hour. Perfect for cleaning up years of accumulated document chaos.
1,000+ files/hourBuilt for Every Role in Your Organization
IT Directors
Stop fielding constant requests to find missing files. AI File Pro eliminates the document chaos that burns IT hours every day. Deploy once and watch file organization become automatic across your organization.
Our help desk used to get 20+ daily requests for file location help. AI File Pro's smart organization and natural language search cut that to almost zero.
IT Director, Manufacturing
System Administrators
Automate the file organization tasks that eat up your day. AI File Pro handles document processing, folder creation, and intelligent naming so you can focus on actual system administration instead of digital filing.
Watch folder automation is a game changer. I point it at our shared drives and it organizes everything automatically with 98% OCR accuracy.
Systems Administrator, Healthcare
Operations Managers
Turn your team's document chaos into organized efficiency. Stop losing time on manual filing and searching. AI File Pro creates systems that work automatically so your people can focus on real work instead of hunting for files.
My team used to spend 2 hours daily organizing files. Now AI File Pro's intelligent renaming and smart folders handle it all automatically.
Operations Manager, Financial Services
What Our Customers Say
We had 10,000 scanned invoices with meaningless names. AI File Pro's 98% OCR accuracy read everything and created perfect file names with dates, vendors, and amounts.
Watch folder automation changed our workflow completely. Drop contracts in the folder and AI File Pro handles the reading, naming, and organizing automatically.
Natural language search is incredible. I can type 'Q3 reports over 50 pages' and get exactly what I need instantly instead of clicking through folders for 20 minutes.
Frequently Asked Questions
Getting Started
AI File Pro reads 50+ file types including PDFs, Word documents, Excel spreadsheets, PowerPoint presentations, images (JPG, PNG, TIFF), scanned documents, and legacy formats. The 98% accurate OCR engine handles both digital files and scanned documents with equal precision.
Download and install AI File Pro on Windows. Point it to any folder containing your documents. The system immediately begins reading files, extracting content, and creating intelligent names and folder structures. You get 1GB of processing free forever with no credit card required.
Yes. AI File Pro can work within your current folder system or create entirely new organization structures. You control whether it modifies existing files or creates new organized copies. The system respects your existing workflows while adding intelligence.
AI File Pro processes up to 1,000+ files per hour in batch mode. Individual files process in seconds. The speed depends on file size and complexity, but even large scanned PDFs with multiple pages complete quickly thanks to optimized OCR processing.
Security & Compliance
AI File Pro meets SOC 2 Type II, HIPAA, and GDPR compliance standards. All processing uses AES-256 encryption. The system offers on-premises deployment options and zero data retention policies. Your documents never leave your control.
AI File Pro runs entirely on Windows systems under your control. On-premises deployment ensures your documents never leave your network. Cloud processing is available for convenience but always optional. You choose the security model that fits your compliance requirements.
AI File Pro reads document content to extract information like dates, names, and amounts for intelligent naming and organization. The system can create organized copies while preserving originals, or rename files in place based on your preferences. Original content remains unchanged.
Yes. AI File Pro offers configurable extraction rules for different document types. You can specify which information to include in file names, how folders should be structured, and which fields to index for search. The system adapts to your organization standards.
Pricing & Plans
AI File Pro uses per-GB pricing from $7-10 per GB based on volume, not per-user fees. You get 1GB of processing free forever with no credit card required. This model scales with your actual usage rather than arbitrary user limits. Perfect for teams of any size.
The free version includes 1GB of document processing with full access to intelligent renaming, smart organization, natural language search, and watch folder automation. All security features and file type support are included. No time limits or feature restrictions.
Yes. Enterprise customers get volume discounts, on-premises deployment options, dedicated support, and custom integration assistance. FabSoft has 25+ years of experience with 250,000+ licenses worldwide serving organizations from small businesses to Fortune 500 companies.
Absolutely. The per-GB model means you only pay for what you use each month. No long-term contracts or user commitments. Scale up during busy periods and scale down when needed. Perfect for seasonal businesses or project-based workflows.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install on any Windows system. The setup wizard guides you through configuration options including security settings, processing preferences, and folder locations.
~5 minutesPoint to Your Files
Select folders containing documents you want organized. AI File Pro can process existing archives or monitor active folders for new files. Set up watch folders for automatic processing.
~2 minutesLet AI Organize
AI File Pro reads document content using 98% accurate OCR, extracts key information, creates intelligent file names, and builds logical folder structures. Search and retrieval become instant.
Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$98
$9.80/GB (35% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option