HIPAA + On-Prem Document AI That Actually Ships Locally
No Cloud Uploads. Your Data Stays On Your Systems.
Healthcare organizations choose AI File Pro for HIPAA-compliant file organization. Advanced AI with zero cloud dependency keeps patient data secure.
See the Difference
Chaos in Downloads
Your downloads folder has 200 files named Scan_001.pdf and IMG_4829.jpg.
Smart File Names
Scan_001.pdf becomes 2024-03-15_Invoice_Medical_Supply_$2500.pdf automatically.
Hours Lost Searching
Staff spend 30 minutes hunting for last month's vendor invoice.
Instant Search Results
Find vendor invoices over $1000 with simple natural language search.
Compliance Nightmares
Patient files scattered across folders with no naming standards.
HIPAA Organization
Patient files sorted into secure folders with audit-ready naming.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI creates logical folder structures automatically. Patient records go to secure folders. Invoices sort by vendor and date. Policies group by department. Your files finally make sense.
Auto-SortingIntelligent Renaming
Turn meaningless file names into useful ones. Scan_001.pdf becomes 2024-03-15_Lab_Results_Patient_ID_12345.pdf. No more guessing what files contain.
Smart Names98% OCR Accuracy
Read text from any document type. Scanned forms, PDFs, images, Word docs. Extract patient names, dates, amounts, and key data with medical-grade precision.
98% AccurateWatch Folder Automation
Point AI File Pro at your inbox folder. New files get organized instantly. No manual work. Perfect for busy medical practices processing hundreds of documents daily.
Real-TimeNatural Language Search
Search like you think. Find all lab results from this quarter. Locate vendor contracts expiring next month. No complex search syntax required.
Instant ResultsBatch Processing
Organize thousands of files at once. Perfect for cleanup projects or migrating old records. Process 1000+ files per hour without breaking your systems.
1000+ Files/HourBuilt for Every Role in Your Organization
IT Directors
Keep patient data secure while gaining AI benefits. AI File Pro runs entirely on your servers. No cloud uploads. No vendor access to sensitive files. Full HIPAA compliance with advanced document intelligence.
Finally found document AI that meets our security requirements. Processes thousands of patient files without any cloud dependency.
IT Director, Regional Health System
Practice Managers
Reduce administrative overhead with intelligent file organization. Staff spend less time hunting for documents. Patients get faster service. Your practice runs smoother with automated file management.
Our staff used to waste hours digging through folders. Now they find any patient file in under 30 seconds using natural search.
Practice Manager, Multi-Specialty Clinic
Compliance Officers
Maintain audit-ready documentation with automated organization. Every file gets proper naming and secure storage. Built-in HIPAA compliance features protect patient privacy while improving access for authorized staff.
Auditors love our file organization now. Every document has clear naming and secure storage. AI File Pro made compliance simple.
Compliance Officer, Healthcare Network
What Our Customers Say
The OCR accuracy on our handwritten forms is incredible. Extracts patient data perfectly even from messy faxes.
Batch processing organized 10 years of scanned records overnight. What would have taken months happened automatically.
Natural language search changed everything. Staff just type what they need and find it instantly.
Frequently Asked Questions
Security & Compliance
Yes. AI File Pro includes built-in HIPAA compliance features. All processing happens on your servers. No patient data ever touches the cloud. We provide AES-256 encryption, audit trails, and access controls required for healthcare environments.
Absolutely. AI File Pro installs entirely on your infrastructure. You control the data, the processing, and the security. No cloud dependencies. No vendor access to your files. Perfect for organizations requiring complete data sovereignty.
AI File Pro meets SOC 2 Type II standards. We are also GDPR compliant for international operations. Our encryption uses AES-256 standards. FabSoft has 25+ years of experience serving security-conscious organizations.
No. AI File Pro has zero data retention. All processing happens locally on your systems. We never see, store, or transmit your files. Your documents stay completely under your control at all times.
Technical Capabilities
AI File Pro reads 50+ file types including PDFs, Word docs, Excel files, images, scanned documents, and more. Our OCR technology achieves 98% accuracy even on poor-quality scans and handwritten forms.
AI File Pro handles 1000+ files per hour in batch mode. Perfect for large cleanup projects or daily processing. Watch folders organize new files instantly as they arrive.
Yes. Use natural language to find anything. Search for patient lab results from last quarter or vendor invoices over $5000. No complex syntax required. Results appear instantly.
AI File Pro integrates with standard Windows networks. Works with your existing folder structures and permissions. No major infrastructure changes needed. Most installations complete in under an hour.
Pricing & Setup
Pricing starts at $10 per GB for small volumes, down to $7 per GB for larger organizations. No per-user fees. No monthly subscriptions. You get 1GB free forever to test the system.
Yes. Every account includes 1GB of processing free forever. No credit card required. Perfect for testing with real files before purchasing additional capacity.
Most customers are processing files within 30 minutes. Installation takes about 5 minutes. Pointing to your folders takes 2 minutes. Then AI File Pro starts organizing automatically.
Absolutely. AI File Pro is designed to be intuitive, but we provide full training and support. Our team has 25+ years of experience helping healthcare organizations optimize their document workflows.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install on your Windows server or workstation. Simple wizard guides you through setup. Works with existing network permissions and folder structures.
~5 minutesPoint to Your Files
Select folders containing documents to organize. Choose output location for organized files. Set up watch folders for automatic processing of new documents.
~2 minutesLet AI Organize
AI reads every document using OCR technology. Extracts key information like dates and names. Renames files intelligently and sorts into logical folder structures.
Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$98
$9.80/GB (35% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option