HIPAA Compliant File AI That Never Leaves Your Network
Process healthcare documents with AI while keeping data on-premises and compliant
AI File Pro reads, organizes, and searches your medical files with 98% OCR accuracy. Your documents stay secure on your Windows servers, meeting HIPAA, GDPR, and SOC 2 requirements.
Healthcare Document Chaos vs AI Organization
Unnamed Medical Scans
Your radiology folder has 847 files named IMG_4821.jpg with no way to find patient records.
Smart Medical Files
IMG_4821.jpg becomes 2024-03-15_XRay_PatientID_12345_Chest.jpg automatically with AI content analysis.
HIPAA Search Risks
Staff emails patient files to find information because your current system cannot search document contents.
Secure Content Search
Find patient records instantly with natural language search that never sends data outside your network.
Manual File Sorting
IT spends 12 hours weekly renaming and filing insurance claims, lab results, and discharge summaries.
Automated Organization
AI creates HIPAA-compliant folder structures and renames files while you focus on patient care.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI creates logical folder structures for patient records, insurance claims, and lab results. Your files get organized by type, date, and content without manual sorting. Perfect for healthcare workflows that need consistent file structures.
Auto-categorizesIntelligent Renaming
Transforms meaningless filenames into descriptive ones with patient IDs, dates, and document types. Scan_001.pdf becomes 2024-03-15_LabResults_PatientID_789_BloodWork.pdf. Works with DICOM images, PDFs, and scanned documents.
HIPAA-Safe Names98% OCR Accuracy
Reads text from medical scans, handwritten forms, and printed documents with industry-leading precision. Processes over 50 file types including DICOM, PDF, TIFF, and Office documents. Extracts patient data, dates, and medical codes reliably.
50+ File TypesWatch Folder Automation
Monitors your medical imaging folders and automatically processes new files as they arrive. Set up multiple watch points for radiology, lab results, and patient intake forms. Processes files in real-time without staff intervention.
Real-time ProcessingNatural Language Search
Search patient files using plain English queries like find diabetes lab results from March or show chest x-rays for patient 456. AI understands medical terminology and searches document contents, not just filenames. Results appear instantly.
Instant ResultsBatch Processing
Process thousands of medical files in one operation at 1,000+ files per hour. Perfect for digitizing paper records, organizing imaging archives, or cleaning up legacy file systems. Maintains audit trails for compliance tracking.
1,000+ Files/HourWhat Our Customers Say
We processed 15,000 legacy patient files in two days. AI File Pro organized everything by patient ID and document type automatically.
The on-premises deployment was crucial for our HIPAA compliance. No patient data leaves our network, ever.
Our radiology team finds imaging studies instantly now. The AI reads DICOM metadata and creates perfect folder structures.
Frequently Asked Questions
HIPAA Compliance
AI File Pro processes all files locally on your Windows servers. No patient data is sent to external servers or cloud services. The software includes audit logging, user access controls, and AES-256 encryption to meet HIPAA technical safeguards.
Yes. AI File Pro works with any EMR that uses standard file shares or network folders. It can monitor EMR export folders and automatically organize files as they are created. No direct database integration is required.
AI File Pro logs all file access, modifications, and user actions with timestamps and user IDs. Logs can be exported for compliance reporting and integrate with Windows Event Logging for centralized monitoring.
Never. AI File Pro runs entirely on your Windows infrastructure. All AI processing happens locally using on-device algorithms. There are no cloud components or external API calls that could expose patient data.
Technical Requirements
AI File Pro runs on Windows 10, Windows 11, Windows Server 2016, 2019, and 2022. Both desktop and server deployments are supported with the same feature set.
Yes. AI File Pro reads DICOM metadata and can organize imaging studies by patient ID, study date, modality, and body part. It supports all standard DICOM file extensions and maintains image integrity.
The software itself requires 2GB of disk space. Processing requires temporary storage equal to about 10% of your file volume. A 1TB file collection needs approximately 100GB of free space for optimal performance.
Yes. AI File Pro works with Windows BitLocker, EFS, and third-party encryption systems. It processes files after they are decrypted by the operating system, maintaining your existing encryption policies.
Getting Started
Most healthcare organizations are processing files within one day. Installation takes 10 minutes, configuration takes 2-4 hours, and initial testing completes in the same day. Large-scale deployments may take 2-3 days for full rollout.
Yes. The 1GB free tier allows you to test with real files in a secure environment. You can process sample patient documents to verify compliance, accuracy, and integration with your existing systems before purchasing.
AI File Pro requires minimal training. Most users learn the search interface in under 30 minutes. Administrators need 2-4 hours to understand configuration, user management, and compliance reporting features.
Yes. FabSoft provides phone and email support during implementation. Our healthcare specialists understand HIPAA requirements and can guide you through compliance configuration and integration planning.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install on your Windows servers or workstations. Configure user permissions through Active Directory integration. Set up audit logging and encryption settings.
~15 minutesPoint to Medical Files
Add your patient file folders, imaging directories, and EMR export locations. Configure watch folders for automatic processing of new files. Set up naming conventions for different document types.
~30 minutesLet AI Organize
AI File Pro reads document contents, extracts patient information, and creates organized folder structures. Files are renamed with patient IDs, dates, and document types. Search indexes are built automatically.
Continuous1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$98
$9.80/GB (35% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option