Turn file chaos into organized intelligence in minutes, not months
Enterprise-grade AI reads, understands, and organizes your documents on Windows
AI File Pro transforms messy file names into smart, searchable libraries. Your documents stay secure on your servers while AI creates perfect organization.
Before & After AI File Pro
Cryptic File Names
Your shared drives contain thousands of files named Scan_001.pdf and Doc(3)_final_REAL.docx.
Smart File Names
Scan_001.pdf becomes 2024-03-15_PatientRecord_Smith_John_DOB_1975.pdf automatically.
Lost Documents
Staff waste 30 minutes daily hunting for patient records, contracts, and compliance reports.
Instant Search
Type 'cardiac reports March' and find exactly what you need in under 3 seconds.
Manual Chaos
Every file upload requires someone to manually rename, categorize, and file it correctly.
Auto Organization
New uploads sort themselves into PatientRecords, Compliance, Billing folders without human touch.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI creates logical folder structures based on document content. Patient records go to PatientFiles. Invoices go to Billing. Insurance forms go to Insurance. Your team finds files where they expect them.
Auto-categorizes 50+ document typesIntelligent Renaming
Transforms meaningless file names into descriptive ones. Extracts dates, patient names, document types, and amounts from content. No more guessing what IMG_4829.jpg contains.
Processes 1,000+ files per hour98% OCR Accuracy
Reads text from scanned PDFs, photos, faxes, and handwritten forms. Works with 50+ file types including Word docs, Excel sheets, medical images, and legacy formats.
50+ file formats supportedWatch Folder Automation
Point AI File Pro at any Windows folder. New files get processed automatically. Set it up once and never manually organize files again. Perfect for scan stations and email attachments.
24/7 automatic monitoringNatural Language Search
Search your files like you talk. Type 'diabetes patients from January' or 'contracts over 50K' and get instant results. No complex queries or folder hunting required.
Sub-second search resultsBatch Processing
Upload thousands of backlog files overnight. AI File Pro processes massive document collections while you sleep. Wake up to a perfectly organized file system.
Handles 10,000+ file batchesFrequently Asked Questions
Security & Compliance
Yes. AI File Pro meets HIPAA requirements with SOC 2 Type II certification, GDPR compliance, and AES-256 encryption. All processing happens on your Windows servers. We never store or access your data.
Absolutely. AI File Pro runs entirely on your Windows infrastructure. No cloud uploads required. No internet connection needed after installation. Your sensitive documents never leave your network.
AI File Pro is SOC 2 Type II certified, HIPAA compliant, and GDPR ready. We use AES-256 encryption for all data processing. FabSoft has 25+ years of enterprise security experience.
AI File Pro has zero data retention. We process your files locally and immediately delete any temporary data. Nothing gets stored on FabSoft servers or third-party clouds.
Technical Requirements
AI File Pro works with 50+ file types including PDF, Word, Excel, PowerPoint, images (JPG, PNG, TIFF), scanned documents, emails, and legacy formats. The OCR engine reads both typed and handwritten text.
Yes. AI File Pro integrates with SharePoint document libraries and Windows file shares. You can organize existing SharePoint files or monitor SharePoint folders for new uploads.
AI File Pro runs on Windows 10, Windows 11, and Windows Server 2016 or newer. It works with both local drives and network shared folders across your Windows infrastructure.
AI File Pro processes over 1,000 files per hour in batch mode. Individual files process in 2-5 seconds depending on size and complexity. Large document backlogs can be organized overnight.
Pricing & Trial
AI File Pro charges per gigabyte of storage, not per user. Pricing ranges from $10 per GB down to $7 per GB for larger volumes. No monthly subscriptions or per-seat licensing.
Yes. You get 1GB free forever with no credit card required. This lets you process several hundred documents to test the OCR accuracy and organization features before upgrading.
You can purchase additional storage in flexible increments. There are no user limits or feature restrictions. The same AI File Pro features work whether you process 1GB or 1TB.
Get Started In Under 10 Minutes
Install AI File Pro
Download the Windows installer and run setup. AI File Pro installs locally on your server or workstation. No cloud accounts or external connections required.
~5 minutesPoint to Your Files
Select the Windows folders containing your documents. AI File Pro scans existing files and monitors for new uploads. Works with local drives, network shares, and SharePoint.
~2 minutesLet AI Organize
AI File Pro reads each document with OCR, extracts key information, creates smart file names, and organizes everything into logical folders. Sit back and watch the magic happen.
Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$98
$9.80/GB (35% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option