Stop Hunting for Files. Let AI Sort Them.
AI File Pro reads every document and organizes it automatically — by content, not just name.
Drop files into a watch folder. AI File Pro reads them, renames them, sorts them into the right place. No rules to write. No manual sorting. Ever again.
Before & After AI File Pro
Files Named Nothing Useful
Your shared drive is full of files named Scan_001.pdf, Doc(3)_final_REAL.docx, IMG_4829.jpg — and nobody knows what is inside them.
Files Named and Sorted
Scan_001.pdf becomes Invoices/2024-03-15_Invoice_Acme_Corp.pdf — automatically, the moment the file lands in your watch folder.
Wasted Hours Every Week
Your team spends hours every week opening files one by one just to figure out what they are and where they belong.
Zero Manual Sorting
AI File Pro processes 1,000+ files per hour in the background, so your team spends zero time on manual file sorting.
Search Returns Wrong Results
You search for an invoice and get 40 unrelated results because your files have no meaningful names or folder structure.
Find Any File Instantly
Type a plain question like 'invoices over $10K from Q1' and AI File Pro returns the exact files in seconds.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI File Pro reads the content inside every file. It figures out what type of document it is — invoice, contract, report, form. Then it moves the file into the right folder automatically. You get a clean, logical folder structure without building one yourself. The AI handles the decisions so your team does not have to.
1,000+ files/hourIntelligent Renaming
Meaningless file names are a daily frustration. AI File Pro pulls the real details out of each document — dates, amounts, vendor names, document type. It then renames the file using those details. Scan_001.pdf becomes 2024-03-15_Invoice_Vendor_$18500.pdf. Every file tells you exactly what it contains before you open it.
Instant clarity98% OCR Accuracy
AI File Pro reads scanned PDFs, photos, faxes, handwritten forms with 98% OCR accuracy. It does not skip unreadable files or move them to an error folder. It extracts usable text from almost any document your team receives. This means even your oldest paper-scanned archives become searchable and sortable.
98% accuracyWatch Folder Automation
Set up a watch folder and walk away. Any file dropped into that folder gets read, renamed, sorted without any human action. This works for incoming email attachments, scanner output, shared drive uploads, or any automated file flow. There is nothing to trigger manually. It runs continuously in the background on Windows.
Always-on automationNatural Language Search
Finding a file should not feel like guesswork. AI File Pro lets you search using plain English. Ask for 'contracts signed in March' or 'purchase orders over $5,000' and get the right files back in seconds. You do not need to remember exact file names or folder paths. The AI understands what you mean.
Instant resultsBatch Processing
AI File Pro handles large volumes fast. It processes over 1,000 files per hour and supports more than 50 file types — PDFs, Word docs, Excel files, images, scanned forms, more. Whether you have a backlog of 500 files or a daily intake of thousands, AI File Pro keeps pace without slowing your team down.
50+ file typesBuilt for Every Role in Your Organization
IT Managers
You manage shared drives, file servers, document storage for dozens or hundreds of users. Files pile up fast. Users complain they cannot find things. Storage costs grow without a clear picture of what is actually saved. AI File Pro runs on Windows and integrates with your existing folder structure. It auto-sorts incoming files, enforces consistent naming, makes every document searchable — without requiring users to change how they work.
Operations Leads
Your team handles invoices, contracts, purchase orders, compliance documents every day. Files come in from multiple sources with inconsistent names. Finding the right document at the right moment takes too long. AI File Pro watches your incoming file locations, reads every document, organizes them by content into clean folder structures. Your team stops wasting time on manual sorting and starts finding things in seconds.
Enterprise Knowledge Workers
You work with documents all day. Contracts, reports, forms, emails with attachments. Your folder structure made sense once. Now it does not. You spend real time every week hunting for files you know exist but cannot find. AI File Pro solves this at the source. It reads every incoming file, gives it a meaningful name, puts it in the right place. You can search by content in plain English — no more guessing folder paths.
Rated 4.9/5 on G2
★ 4.9 out of 5 from 18 verified reviews
Frequently Asked Questions
Getting Started
AI File Pro reads the content inside your files using OCR and AI. It identifies what each document is — an invoice, a contract, a report. Then it renames the file using real details like dates and amounts. Finally it moves the file into the right folder. The whole process is automatic. You point it at a folder and it handles the rest.
Most users are up and running in under 10 minutes. You install AI File Pro on your Windows machine, point it to a watch folder, let it run. There are no complex rules to configure. The AI figures out document types and folder structures on its own. You can refine the setup later, but the default behavior works well right away.
Yes. AI File Pro works with whatever folder structure you already have. It can sort into your existing folders or create new ones based on document type. You stay in control of the destination folders. The AI handles the reading, renaming, moving.
AI File Pro is Windows-native. It runs on Windows desktops and servers. There is no Mac, Linux, or mobile version. If your team uses Windows for document workflows, AI File Pro will fit right in without additional infrastructure.
File Types & Accuracy
AI File Pro supports over 50 file types. This includes PDFs, scanned images, Word documents, Excel files, PowerPoint files, common image formats like JPG and PNG. It reads text-based files and scanned documents alike. If your team receives files in a variety of formats, AI File Pro handles them all in a single workflow.
AI File Pro achieves 98% OCR accuracy. It reads clearly printed text, scanned documents, faxes, even lower-quality images. This accuracy is what makes intelligent renaming and sorting reliable. If the AI can read the document, it can name and sort it correctly.
Yes. Scanned paper documents are one of the most common use cases. AI File Pro reads the scanned image using OCR, extracts the meaningful content — like a vendor name or an invoice date — and then renames and sorts the file. Your old paper archives become fully searchable without any manual data entry.
Pricing & Trial
Pricing is based on the amount of data you process, not the number of users. Plans range from $10 per GB down to $7 per GB at higher volumes. This means a small team and a large enterprise both pay only for what they actually use. There are no per-seat fees that grow as your team grows.
Yes. AI File Pro includes 1GB of free processing — forever. You can start sorting real files today without entering a credit card. The free tier lets you test OCR accuracy, watch folder automation, intelligent renaming on your actual documents before you commit to a paid plan.
After you use your free 1GB, you can choose a paid plan that fits your volume. Plans scale with the amount of data you process each month. You can upgrade, downgrade, or pause at any time. There is no long-term contract required to get started.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install AI File Pro on your Windows machine or server. The installer is straightforward. No developer setup is needed. You do not need to change your existing folder structure before you begin.
~5 minutesPoint to Your Files
Choose a watch folder — a shared drive, a scanner output folder, or a downloads directory. AI File Pro monitors that folder continuously. Any file that lands there gets picked up automatically. You can set multiple watch folders if your team has different document flows.
~2 minutesLet AI Organize
AI File Pro reads each file, extracts the key details, renames it with a meaningful name, moves it to the right folder. It runs in the background on Windows at all times. You do not need to do anything. Files go in messy and come out organized.
Automatic1GB free forever • No credit card required
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCR | Rules only | |
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-based | Template-based | |
| Enterprise Security | AES-256 + On-Prem | Basic | None | N/A |
| Starting Price | Free (1GB) | $149/yr | $48/yr | Staff hours |
| Integrations | 20+ (AD, SharePoint, etc.) | Limited | None | N/A |
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$98
$9.80/GB (35% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option