Stop Sorting Files by Hand. Let AI Do It.
AI File Pro reads every document, renames it intelligently, sorts it into the right folder — automatically.
You search for 'file organization software' because the manual work is eating your time. AI File Pro watches your folders, reads what's inside each file using OCR, organizes everything without you lifting a finger.
Before and After AI File Pro
Hundreds of Mystery Files
Your shared drive is full of files named Scan_001.pdf, Doc(3)_final_REAL.docx, IMG_4829.jpg — and nobody knows what any of them contain.
Every File Named and Sorted
Scan_001.pdf becomes Invoices/2024-03-15_Invoice_Acme_Corp.pdf the moment it lands in your watch folder — no human touch required.
Hours Lost Every Week
Someone on your team spends real hours every week opening files one by one, reading them, dragging them into the right folder by hand.
Zero Manual Sorting Time
AI File Pro processes over 1,000 files per hour, so your team stops moving files and starts doing actual work.
Can't Find What You Need
When you need last quarter's vendor invoice or a signed contract, you open folder after folder and still come up empty.
Find Anything Instantly
Type a plain-English query like 'vendor invoices over $10K from Q1' and AI File Pro returns the exact files in seconds.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI File Pro reads the content of every incoming file. It figures out what type of document it is — invoice, contract, report, receipt — and moves it into the correct folder automatically. You set the rules once. The AI handles every file after that. No more dragging, no more guessing, no more misplaced documents buried three folders deep.
1,000+ files/hourIntelligent Renaming
Generic filenames hide information. AI File Pro extracts key details directly from each document — dates, amounts, vendor names, document types — and builds a clear, consistent filename from them. Scan_001.pdf becomes 2024-03-15_Invoice_VendorName_$18500.pdf. Every file tells you exactly what it is before you even open it.
100% auto-renamed98% OCR Accuracy
AI File Pro reads scanned PDFs, photos of documents, image files with 98% OCR accuracy. It handles messy scans, handwritten notes, low-resolution images that other tools miss entirely. Your filing system works even when documents come in from fax machines, scanners, mobile camera captures.
98% accuracyWatch Folder Automation
Point AI File Pro at any folder on your Windows system or network share. The moment a new file lands there, AI File Pro picks it up, reads it, renames it, moves it to the right place. There is no manual trigger, no scheduled batch job, no waiting. Files are sorted the second they arrive.
Real-time processingNatural Language Search
Stop remembering exact filenames or folder paths. Ask AI File Pro a plain question like 'show me all contracts signed in 2023' or 'find reports mentioning the Chicago project.' It searches by content, not just filename. You get the right files fast, every time.
Instant resultsBatch Processing
Have a backlog of thousands of unsorted files sitting in a folder somewhere? AI File Pro can tear through that backlog at over 1,000 files per hour. It supports more than 50 file types including PDFs, Word documents, Excel files, images, scanned documents. Start a batch job before lunch and come back to an organized folder.
50+ file typesFrequently Asked Questions
How It Works
A watch folder is any folder on your Windows computer or network that AI File Pro monitors in real time. When a new file lands in that folder, AI File Pro immediately reads the file content, renames it based on what it finds, moves it to the correct destination folder. You set the watch folder and the sorting rules once. After that, every new file is handled automatically.
AI File Pro uses OCR to read the text content of each document. It then uses AI to identify the document type — invoice, contract, report, receipt, many more. Based on that identification, it applies your sorting rules and places the file in the correct folder. You define the folder structure and rules during setup. The AI does the matching for every file after that.
Yes. AI File Pro includes batch processing that works on existing files, not just new ones. Point it at a folder full of unsorted files and it will read, rename, organize them all. It processes over 1,000 files per hour, so even large backlogs clear quickly. This is a great way to clean up years of accumulated document clutter in a single batch job.
No. AI File Pro only reads files and moves or renames them. It never edits the content inside a document. Your original file data stays exactly as it was. Only the filename and the folder location change.
File Types and Compatibility
AI File Pro supports over 50 file types. This includes PDFs, scanned PDFs, Word documents, Excel spreadsheets, PowerPoint files, plain text files, common image formats like JPG, PNG, TIFF. It reads scanned documents and photos of documents using OCR with 98% accuracy. If your files come from a scanner, fax machine, or mobile camera, AI File Pro can still read and sort them correctly.
Yes. This is one of AI File Pro's core strengths. OCR technology reads the text in scanned PDFs, image files, photos of documents at 98% accuracy. Many organizations receive documents as scans from fax machines, multi-function printers, or mobile apps. AI File Pro handles all of those and sorts them just like any other document.
AI File Pro runs on Windows. It is a Windows-native application. It works with local Windows folders and Windows network shares. It does not run on macOS, Linux, or mobile platforms.
Yes. AI File Pro works with Windows network shares and mapped drives. You can point watch folders at shared locations that your whole team uses. This makes it practical for organizing shared document repositories, departmental file servers, team storage locations — not just files on a single local machine.
Pricing and Getting Started
AI File Pro is priced per gigabyte of documents processed, not per user. This means your cost scales with how much you actually use the product, not how many people are on your team. Plans range from $10 per GB down to $7 per GB at higher volumes. You can start with 1GB free to test the product on your own files before paying anything.
The free trial gives you 1GB of processing at no cost, forever. You can use that to process real files from your own folders and see exactly how AI File Pro reads, renames, organizes them. There is no time limit on the free tier. You upgrade when you are ready to process more.
Most users are up and running in under 10 minutes. You install AI File Pro on your Windows machine, point it at a folder, set your sorting preferences. From that point on, every new file that lands in that folder is handled automatically. There is no complex configuration required to get started.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install AI File Pro on your Windows computer. The installer is straightforward and takes just a few minutes. No complex server setup is required. You can be running the software before your next cup of coffee is finished.
~5 minutesPoint to Your Files
Choose a watch folder — a local folder or a Windows network share where new files arrive. Then set your sorting rules: tell AI File Pro what types of documents to look for and where to put each type. You only do this setup step once.
~2 minutesLet AI Organize
From this point, AI File Pro runs automatically. Every file that lands in your watch folder gets read by OCR, identified by AI, renamed with meaningful details, moved to the right destination folder. You do nothing. Your files organize themselves.
Automatic1GB free forever • No credit card required
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCR | Rules only | |
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-based | Template-based | |
| Enterprise Security | AES-256 + On-Prem | Basic | None | N/A |
| Starting Price | Free (1GB) | $149/yr | $48/yr | Staff hours |
| Integrations | 20+ (AD, SharePoint, etc.) | Limited | None | N/A |
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$98
$9.80/GB (35% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option