Stop Patient File Mix-ups with AI-Powered Document Classification
Healthcare-grade AI that auto-classifies patient faxes by name and ID
Keep PHI secure on your network. No external AI scanning required. HIPAA compliant with SOC 2 Type II certification.
Powerful AI Capabilities That Transform Document Chaos
Smart Organization
AI creates logical folder structures for patient records. Automatically sorts by patient name, date, and document type. No manual filing required.
1,000+ files/hourIntelligent Renaming
Transforms meaningless filenames into clear patient identifiers. Extracts patient names, dates, and medical record numbers from document content. HIPAA-compliant naming conventions.
Auto-rename98% OCR Accuracy
Reads handwritten notes, faxes, and scanned documents with medical-grade precision. Works with poor quality faxes and photocopies. Supports 50+ file formats.
98% accurateWatch Folder Automation
Monitors your fax folders and processes new patient documents automatically. Works 24/7 without staff intervention. Immediate processing when files arrive.
Real-timeNatural Language Search
Find patient files by typing normal questions. Search by patient name, date range, or document type. No complex database queries needed.
Instant resultsBatch Processing
Process thousands of backlogged patient files overnight. Handles large medical record digitization projects. Queue processing during off-hours.
Bulk importBuilt for Every Role in Your Organization
Healthcare IT Directors
Ensure HIPAA compliance while improving document workflow efficiency. AI File Pro keeps all patient data on your network with zero external transmission. SOC 2 Type II certified with AES-256 encryption.
Our IT team loves that patient data never leaves our network. The on-premises AI gives us HIPAA peace of mind.
IT Director, Regional Hospital
Clinical Operations Managers
Reduce time staff spend hunting for patient files. AI File Pro automatically organizes medical documents so your team can focus on patient care instead of filing.
Our nurses save 2 hours per day since AI File Pro started auto-organizing patient faxes by name.
Operations Manager, Urgent Care
Medical Records Coordinators
Eliminate manual file sorting and naming tasks. AI File Pro handles the tedious work of organizing thousands of patient documents while you focus on higher-value record management.
I used to spend all day naming and filing patient faxes. Now AI File Pro does it automatically while I focus on record requests.
Records Coordinator, Family Practice
What Our Customers Say
The on-premises AI processing was the game-changer for our HIPAA compliance. Patient data stays secure on our network.
Our staff saves hours every week since AI File Pro started auto-organizing patient faxes by name and date.
Finding patient records went from 10 minutes to 10 seconds. The natural language search is incredible.
Frequently Asked Questions
HIPAA & Security
Yes. AI File Pro is fully HIPAA compliant with SOC 2 Type II certification. All processing happens on your network with zero external data transmission. We include AES-256 encryption and comprehensive audit logs.
No. AI File Pro runs entirely on your Windows servers. Patient documents never leave your network. The AI processing engine installs locally with no cloud dependencies.
We maintain SOC 2 Type II, HIPAA, and GDPR compliance certifications. All data uses AES-256 encryption. We have zero data retention policies and offer on-premises deployment.
Yes. AI File Pro runs on Windows servers in your data center. No external AI services required. Your IT team maintains full control over patient data and processing.
Healthcare Features
AI File Pro handles all common medical file types including patient faxes, scanned forms, PDFs, images, and Office documents. It reads handwritten notes and poor-quality faxes with 98% OCR accuracy.
The AI reads document content to extract patient names, dates, and medical record numbers. It automatically creates organized folders by patient and renames files with clear identifiers like Patient_Smith_John_2024-03-15.pdf.
Yes. Staff can search using phrases like 'Find John Smith records from March' or 'Show diabetes lab results'. No complex database queries needed. Results appear instantly.
AI File Pro processes over 1,000 files per hour in batch mode. New documents in watch folders get processed immediately as they arrive. Large backlogs can run overnight.
Implementation
Most healthcare organizations are processing files within 30 minutes. Installation takes 5 minutes on Windows. Point it to your fax folders and processing starts automatically.
No special skills required. If your IT team can install Windows software, they can deploy AI File Pro. We provide healthcare-specific setup guides and support.
AI File Pro can process your existing backlog of patient documents. Use batch mode to organize thousands of old files overnight. Your current folder structure stays intact until you're ready to migrate.
Yes. Healthcare teams get 1GB free forever with no credit card required. This covers thousands of patient documents. Paid plans start at $10 per GB with volume discounts available.
Get Started In Under 10 Minutes
Install AI File Pro
Download and install on your Windows server. No external AI services or cloud connections required. Your IT team maintains full control.
~5 minutesPoint to Your Files
Configure watch folders for your patient fax directories. AI File Pro monitors these locations and processes new documents automatically.
~2 minutesLet AI Organize
AI reads patient documents, extracts names and dates, then creates organized folders with clear filenames. All processing happens on your network.
Automatic1GB free forever • No credit card required • SOC 2 compliant
See AI File Pro in Action
Watch how AI File Pro transforms document chaos into organized folders
Smart File Organization
AI reads every document and automatically creates intelligent folder structures with descriptive file names. Transform hundreds of messy files into clean, organized projects in minutes.
Real-Time Activity Monitor
Track every file as it moves through the pipeline. See real-time progress, job status, and processing history in one clean dashboard. Know exactly what is happening at all times.
Watch Folder Automation
Set up folders that AI File Pro monitors continuously. New files are automatically detected, processed, and organized in real time with no manual intervention.
AI Document Search
Ask questions in plain English and get instant AI-powered answers with source citations. Find specific amounts, dates, clauses, or any detail across thousands of documents in seconds.
How We Compare
| Feature | AI File Pro | IRISmart File | File Juggler | Manual |
|---|---|---|---|---|
| AI Classification | Full AI | Basic OCRRules only|||
| Natural Language Search | ||||
| Auto File Renaming | Smart | Template-basedTemplate-based|||
| Enterprise Security | SOC 2 + HIPAA | BasicNoneN/A|||
| Starting Price | Free (1GB) | $149/yr$48/yrStaff hours|||
| Integrations | 20+ (AD, SharePoint, etc.) | LimitedNoneN/A
Enterprise-Grade Security
Your data stays yours — processed in memory, never stored
“Your documents are processed in memory and never stored on our servers. We can’t see your data — and we designed it that way.”
Simple, Transparent Pricing
Pay only for what you process. No hidden fees.
Free
Forever — No expiration Best for: Testing and personal use- ~500-1,000 documents
- All core features
- No credit card required
- AI organization
- Automatic renaming
$98
$9.80/GB (35% savings) Best for: Department projects- ~5,000-10,000 documents
- All core features
- Priority support
- AI organization
- Automatic renaming
$320
$8/GB (47% savings) Best for: Organization-wide rollout- ~20,000-40,000 documents
- All core features
- Dedicated support
- AI organization
- Custom workflows
Custom
Volume discounts from $7/GB Best for: Large organizations- Unlimited documents
- All core features
- Dedicated account manager
- Custom integrations
- On-premises deployment option