Document Capture and Management Solutions Blogs

If you are like many business leaders, you may be looking to reduce the amount of time spent on mundane tasks like searching, organizing, modifying, and sending documents and increase the amount of time spent on high-value tasks.

A typical business deals with vast amounts of documents and data that cannot be managed by hand. Businesses rely upon document workflows efficiently and effectively manage documents. In this guide, we answer the pressing question, "What is document workflow management?" We highlight the importance and benefits of document workflow management and describe how to optimize yours to maximize results.

The days of generalized mass mailings and one-size-fits-all approaches to marketing are long gone. Now, customers expect personalized content that is relevant and timely, and businesses can benefit significantly by fulfilling those expectations.

Scanning documents to SharePoint can be a cumbersome and time-consuming process if you have to constantly switch between interfaces. If you are still slogging through a multi-step process, it is time to learn an easier and faster way.

For decades, many organizations and businesses have relied upon professionals to research and compose transactional documents meticulously. As we all know, complex, data-driven documents can take a lot of time, research, and energy to create, but thankfully the days of meticulously creating documents by hand are long gone.

Optical Character Recognition (OCR) technology has a long history dating back to WWI when Emanuel Goldberg developed the Statistical Machine, the first electronic method of storing and retrieving business records. In the 1970s, OCR technology advanced to recognize text in almost every font. In the early 2000s, OCR became a cloud-based service.

Is your desk filled with stacks and stacks of papers? Do you feel like you have to endlessly sift through files looking for information? Do you dread dealing with your mountain of papers? Do you feel like your business is stagnant? If so, you may benefit from digitizing your documents.

Whether your enterprise is small or large, new or established, you likely perform business transactions using documents and data in three formats - electronic, soft, and hard. If you manage each document process individually and manually, you may be expending substantial resources on repetitive tasks. Intelligent Document Processing, or IDP, can help businesses handle volumes of documents in an accurate, reliable, secure, consistent, and efficient manner.

It is the process of automatically capturing documents identifying and extracting information from the documents that replace the manual steps a human would perform. Intelligent document capture solutions have advanced technology to determine and classify the document. Once the document is identified, the information is extracted based on the document type. Many techniques are used to extract data from the document. Information can span across different pages in a document set.

IDC plays an essential role in managing both paper and electronic documents. In the past, file cabinets and even folder structures would hold documents, but the only way to find the document was to open the file and read them manually. Using IDC technologies, documents are quickly identified, and the contents are extracted.